Board Membership

Job Description

Attend monthly board meetings (minimum 80%).
Update membership data as warranted.
Update database for computer check-in.
Maintain (in tandem with Secretary) the e-mail database.
Provide e-mail distribution of all information as necessary to Secretary.
Provide message to membership via front desk to encourage member interaction during season.

Look for low cost effective methods to get membership message to neighborhoods (i.e. work with local schools, businesses).
Create and update pamphlet to attract potential members.
Answer phone inquiries within 48 hours regarding membership.
Answer e-mail inquiries within 48 hours regarding membership.
Provide tours, as necessary, to prospective members.
Work with Treasurer to collect wait list fees and applications.
Provide current wait list in clubhouse for Staff.
Send out email in late July to everyone on the wait list to distribute a guest pass to be used during a specific time frame in August.

This task is to be carried out in partnership with the Treasurer
Create dues letter for distribution (Mid-January release).
Send out reminders for those members who have not paid by the deadline and collect late fees, if necessary.
Send out registered letters to those members not replying to membership request by stated due dates.
Sell bonds of non-paying members (per rules designated within bylaws).

Track flow of bond sales.
Reply to all requests for bond sales.
Contact wait list members for bond purchase.
Provide welcome package to new members including invoicing and a bond certificate.
Send out welcome e-mail to all new members two weeks prior to the new members meeting.
Lead the new members' meeting (to be scheduled near the opening weekend).

Address member concerns, feedback, and positive reinforcements directly to the membership.
Provide an article for the newsletter.
Work with Secretary to update the website, Facebook, and other social media accounts.

Computer (word processing, database, spreadsheet, e-mail).
A good communicator - must be comfortable talking to people.
Organization - must be able to keep records current and track flow of bond sales.
A positive attitude - you are likely the first interaction some prospective members have with the club!
A desire to make a difference at the club.