Board Building and Grounds - Revision history

Matt Parnell at 11:39, 22 July 2023

2023-07-22T11:39:00Z

← Older revision		Revision as of 11:39, 22 July 2023
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	The Building and Grounds volunteers are responsible for maintaining and improving the club's structures, systems, and grounds. This can be a demanding (but rewarding) role. Each position has a two-year term, with elections occurring during alternating years (to ensure overlap).		The Building and Grounds volunteers are responsible for maintaining and improving the club's structures, systems, and grounds. This can be a demanding (but rewarding) role. Each position has a two-year term, with elections occurring during alternating years (to ensure overlap).

	<i>This description is a work-in-progress and will be updated regularly ~~throughout 2021~~.</i>		<i>This description is a work-in-progress and will be updated regularly.</i>

	==Job Description==		==Job Description==

Matt Parnell: /* Mid to Late February: Purchase Pool Chemicals */

2023-07-22T11:36:39Z

Mid to Late February: Purchase Pool Chemicals

← Older revision		Revision as of 11:36, 22 July 2023
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	* Take inventory of existing chemicals.		* Take inventory of existing chemicals.
	* Update and review prior years' orders and usage where possible to estimate the needs for the upcoming year. This is tracked on the [[Chemical Orders]] page. While it is difficult to know our exact needs - ordering stock for the high side of average use can save us money. Take advantage of early buy discounts (if applicable) and minimize subsequent order delivery charges.		* Update and review prior years' orders and usage where possible to estimate the needs for the upcoming year. This is tracked on the [[Chemical Orders]] page. While it is difficult to know our exact needs - ordering stock for the high side of average use can save us money. Take advantage of early buy discounts (if applicable) and minimize subsequent order delivery charges.
	A new (Taylor) test kit is always required for the season.* A large quantity of Accutabs (calcium hypochlorite) and hydrochloric (muriatic) acid will be required. To a lesser extent (depending upon existing inventory), we will need calcium chloride, sodium bicarbonate, and stabilizer. A new (Taylor) test kit is always required for the season.		A new (Taylor) test kit is always required for the season. A large quantity of Accutabs (calcium hypochlorite) and hydrochloric (muriatic) acid will be required. To a lesser extent (depending upon existing inventory), we will need calcium chloride, sodium bicarbonate, and stabilizer. A new (Taylor) test kit is always required for the season.

	=== Late March to Early April: Water and Pool Opening ===		=== Late March to Early April: Water and Pool Opening ===

Matt Parnell: /* Mid to Late Feburary: Purchase Pool Chemicals */

2023-07-22T11:36:23Z

Mid to Late Feburary: Purchase Pool Chemicals

← Older revision		Revision as of 11:36, 22 July 2023
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	== Pre-Season Tasks ==		== Pre-Season Tasks ==

	=== Mid to Late ~~Feburary~~: Purchase Pool Chemicals ===		=== Mid to Late February: Purchase Pool Chemicals ===

	* Take inventory of existing chemicals.		* Take inventory of existing chemicals.
	* Update and review prior years' orders and usage where possible to estimate the needs for the upcoming year. While it is difficult to know our exact needs - ordering to stock for the high-side of average use can save us money. Take advantage of early buy discounts and to minimize subsequent order delivery charges.		* Update and review prior years' orders and usage where possible to estimate the needs for the upcoming year. This is tracked on the [[Chemical Orders]] page. While it is difficult to know our exact needs - ordering stock for the high side of average use can save us money. Take advantage of early buy discounts (if applicable) and minimize subsequent order delivery charges.
	A new (Taylor) test kit is always required for the season.* A large quantity of Accutabs (calcium hypochlorite) and hydrochloric (muriatic) acid will be required. To a lesser extent (depending upon existing inventory), we will need calcium chloride, sodium bicarbonate, and stabilizer ~~to a lesser extent~~. A new (Taylor) test kit is always required for the season.		A new (Taylor) test kit is always required for the season.* A large quantity of Accutabs (calcium hypochlorite) and hydrochloric (muriatic) acid will be required. To a lesser extent (depending upon existing inventory), we will need calcium chloride, sodium bicarbonate, and stabilizer. A new (Taylor) test kit is always required for the season.

	=== Late March to Early April: Water and Pool Opening ===		=== Late March to Early April: Water and Pool Opening ===

Matt Parnell: /* Job Description */

2023-07-22T11:25:52Z

Job Description

← Older revision		Revision as of 11:25, 22 July 2023
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	* Attend monthly board meetings (minimum 80%).		* Attend monthly board meetings (minimum 80%).
	* Monitor budget specific to the upkeep and maintenance of the pool and grounds.		* Monitor budget specific to the upkeep and maintenance of the pool and grounds.
	* Participate in the [[Board Social#Steak and Corn Roast\|Steak and Corn Roast]] on Labor Day weekend.

	== Onboarding ==		== Onboarding ==

Matt Parnell at 23:54, 15 August 2022

2022-08-15T23:54:20Z

← Older revision		Revision as of 23:54, 15 August 2022
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	=== Late March to Early April: Water and Pool Opening ===		=== Late March to Early April: Water and Pool Opening ===

	Opening day for members is typically scheduled for the Thursday before Memorial Day (~~which is~~ the last Monday in May).		Opening day for members is typically scheduled for the Thursday before Memorial Day (the last Monday in May).

	* Request water meter installation via the City of Livonia. The city installs approximately 1,500 seasonal meters, so request early. Typically, meter installation begins in late March.		* Request water meter installation via the City of Livonia. The city installs approximately 1,500 seasonal meters, so request early. Typically, meter installation begins in late March.
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	== Off-Season Tasks ==		== Off-Season Tasks ==

	During the off-season, ~~it is important to periodically visit~~ the club and ~~walk~~ the grounds. Look for:		During the off-season, visiting the club and walking the grounds are important tasks. Look for:

	* Water in the clubhouse basement or lower level of the pump house. Verify that the sump pumps and heat tape are functional (particularly in the cold months).		* Water in the clubhouse basement or lower level of the pump house. Verify that the sump pumps and heat tape are functional (particularly in the cold months).
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	== Hiring Contractors ==		== Hiring Contractors ==

	~~In general~~, the preference is to "hire within" and utilize the members' skills to complete work. However, some tasks require licensed professionals and/or are outside the capabilities ~~of the members~~.		Generally, the preference is to "hire within" and utilize the members' skills to complete work. However, some tasks require licensed professionals and/or are outside the members' capabilities.

	All work should be approved by the board (or a subset of the board, where appropriate) before project kick-off. For large projects (particularly those above $1,500), we should obtain three bids. This is subject to the board's discretion; some jobs may require hiring a specific contractor, for instance.		All work should be approved by the board (or a subset of the board, where appropriate) before project kick-off. For large projects (particularly those above $1,500), we should obtain three bids. This is subject to the board's discretion; some jobs may require hiring a specific contractor, for instance.

Matt Parnell: /* Late March to Early April: Water and Pool Opening */

2022-01-04T02:52:07Z

Late March to Early April: Water and Pool Opening

← Older revision		Revision as of 02:52, 4 January 2022
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	** We will open the water valves, supplying the clubhouse and pump house at this time. To avoid flooding, multiple valves and pipe assemblies <u>must</u> be re-assembled before this to avoid flooding.		** We will open the water valves, supplying the clubhouse and pump house at this time. To avoid flooding, multiple valves and pipe assemblies <u>must</u> be re-assembled before this to avoid flooding.
	** During the opening, the cover will be removed, folded, and placed on the deck. It is the responsibility of B&G to move and store it in the shed.		** During the opening, the cover will be removed, folded, and placed on the deck. It is the responsibility of B&G to move and store it in the shed.
	* Lubricate the pump motor using the grease gun located in the pump house. ~~Use Mobil Polyrex EM (or equivalent Polyurea grease for electric motors), 3-4 pumps per port (i.e. front and rear of the motor). We should perform lubrication twice per season~~.		* Lubricate the pump motor using the grease gun located in the pump house. Follow [[Pool Main Pump Motor#Lubrication\|this procedure]].
	* Clean, [[Probe Calibration\|calibrate]], install and verify proper operation of the pH and ORP probes. Probes are expected to last 1-3 years between replacement.		* Clean, [[Probe Calibration\|calibrate]], install and verify proper operation of the pH and ORP probes. Probes are expected to last 1-3 years between replacement.
	* Unplug sump pump discharge line heat tapes (optional).		* Unplug sump pump discharge line heat tapes (optional).

Matt Parnell at 19:07, 31 December 2021

2021-12-31T19:07:19Z

← Older revision		Revision as of 19:07, 31 December 2021
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	The muriatic acid (31.45 % HCl) has a freezing point below -50 °C. The chlorine tabs can withstand freezing temperatures without issue. Both can remain stored in the shed and pump house, respectively.		The muriatic acid (31.45 % HCl) has a freezing point below -50 °C. The chlorine tabs can withstand freezing temperatures without issue. Both can remain stored in the shed and pump house, respectively.

	== ~~Other~~ Tasks (~~as needed~~) ==		== Off-Season Tasks ==

			During the off-season, it is important to periodically visit the club and walk the grounds. Look for:

			* Water in the clubhouse basement or lower level of the pump house. Verify that the sump pumps and heat tape are functional (particularly in the cold months).
			* Signs of potential animal entry into the clubhouse, pump house, or shed.
			* Signs of vandalism or unauthorized entry to the club.
			* Damage to facilities due to major weather events.
			* Excessive pool water level. During closing, the pool level is reduced to about 18" below the gutter level. This allows for some amount of fill during the off-season without risking gutter freeze. If the water level approaches the gutter level (within a few inches), drainage or pumping down may be required.

			== Other Tasks ==

	* Participate in [[Power Failure Response\|power failure response]]. Have a plan to provide backup power (i.e. a generator) before predicted storms. This is applicable year-round.		* Participate in [[Power Failure Response\|power failure response]]. Have a plan to provide backup power (i.e. a generator) before predicted storms. This is applicable year-round.
	* Ensure that valleys (formerly a straight metal trough prior to 2021) between the shed and the pump house are cleared of debris, and that water leaks are not present.		* Ensure that valleys (formerly a straight metal trough prior to 2021) between the shed and the pump house are cleared of debris, and that water leaks are not present.
	* Periodically walk the grounds during the off-season. In particular, look for:
	** Water in the clubhouse basement or lower level of the pump house. Verify that the sump pumps and heat tape are functional (particularly in the cold months).
	** Signs of potential animal entry into the clubhouse, pump house, or shed.
	** Signs of vandalism or unauthorized entry to the club.
	** Damage to facilities due to major weather events.
	* Work with the manager to ensure that the following tasks are completed periodically:		* Work with the manager to ensure that the following tasks are completed periodically:
	** The pool deck is cleaned, by leaf blower and/or power-washing.		** The pool deck is cleaned, by leaf blower and/or power-washing.

Matt Parnell: /* Other Tasks (as needed) */

2021-09-25T21:52:01Z

Other Tasks (as needed)

← Older revision		Revision as of 21:52, 25 September 2021
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	* Participate in [[Power Failure Response\|power failure response]]. Have a plan to provide backup power (i.e. a generator) before predicted storms. This is applicable year-round.		* Participate in [[Power Failure Response\|power failure response]]. Have a plan to provide backup power (i.e. a generator) before predicted storms. This is applicable year-round.
	* Ensure that ~~the~~ metal trough between the shed and the pump house is cleared of debris, and that water leaks are not present~~. This is only necessary if the shed remains directly adjacent to the pump house (not an ideal design)~~.		* Ensure that valleys (formerly a straight metal trough prior to 2021) between the shed and the pump house are cleared of debris, and that water leaks are not present.
	* Periodically walk the grounds during the off-season. In particular, look for:		* Periodically walk the grounds during the off-season. In particular, look for:
	** Water in the clubhouse basement or lower level of the pump house. Verify that the sump pumps and heat tape are functional (particularly in the cold months).		** Water in the clubhouse basement or lower level of the pump house. Verify that the sump pumps and heat tape are functional (particularly in the cold months).
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	* Work with the manager to ensure that the following tasks are completed periodically:		* Work with the manager to ensure that the following tasks are completed periodically:
	** The pool deck is cleaned, by leaf blower and/or power-washing.		** The pool deck is cleaned, by leaf blower and/or power-washing.
			* Maintain the [[Asset Registry]].

	== Inspections ==		== Inspections ==

Matt Parnell: /* Late March to Early April: Water and Pool Opening */

2021-09-25T21:49:55Z

Late March to Early April: Water and Pool Opening

← Older revision		Revision as of 21:49, 25 September 2021
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	* Lubricate the pump motor using the grease gun located in the pump house. Use Mobil Polyrex EM (or equivalent Polyurea grease for electric motors), 3-4 pumps per port (i.e. front and rear of the motor). We should perform lubrication twice per season.		* Lubricate the pump motor using the grease gun located in the pump house. Use Mobil Polyrex EM (or equivalent Polyurea grease for electric motors), 3-4 pumps per port (i.e. front and rear of the motor). We should perform lubrication twice per season.
	* Clean, [[Probe Calibration\|calibrate]], install and verify proper operation of the pH and ORP probes. Probes are expected to last 1-3 years between replacement.		* Clean, [[Probe Calibration\|calibrate]], install and verify proper operation of the pH and ORP probes. Probes are expected to last 1-3 years between replacement.
	* Unplug sump pump heat ~~tape~~ (optional).		* Unplug sump pump discharge line heat tapes (optional).

	=== Early May: Coordinate Spring Clean-Up ===		=== Early May: Coordinate Spring Clean-Up ===

Matt Parnell: /* Before November: Prepare for Winter */

2021-09-25T21:49:40Z

Before November: Prepare for Winter

← Older revision		Revision as of 21:49, 25 September 2021
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	* Contract a firm to handle snow removal from November through March. We must clear the sidewalks; the club will violate city ordinances [https://library.municode.com/mi/livonia/codes/code_of_ordinances?nodeId=CO_TIT12STSIPUPL_CH12.04STSI_12.04.370SINOICRE 12.04.370] if they're not cleared appropriately. Typically, the parking lot is not cleared (except for a small portion near the entrance).		* Contract a firm to handle snow removal from November through March. We must clear the sidewalks; the club will violate city ordinances [https://library.municode.com/mi/livonia/codes/code_of_ordinances?nodeId=CO_TIT12STSIPUPL_CH12.04STSI_12.04.370SINOICRE 12.04.370] if they're not cleared appropriately. Typically, the parking lot is not cleared (except for a small portion near the entrance).
	* Drain the power washer pump and hose. Add fuel stabilizer. Perform seasonal engine maintenance as needed (changing oil and plugs).		* Drain the power washer pump and hose. Add fuel stabilizer. Perform seasonal engine maintenance as needed (changing oil and plugs).
	* Ensure sump pump discharge line heat ~~tape is~~ plugged in.		* Ensure sump pump discharge line heat tapes are plugged in.
	* Move test and calibration reagents off-site to a location not subject to freezing temperatures.		* Move test and calibration reagents off-site to a location not subject to freezing temperatures.