Board Secretary - Revision history

Stephanie Edwin at 00:33, 4 January 2026

2026-01-04T00:33:24Z

← Older revision		Revision as of 00:33, 4 January 2026
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	* Coordinate Board of Directors nominations (with photo/biography)		* Coordinate Board of Directors nominations (with photo/biography)
	* Discuss and send out proposed Bylaw revisions to membership		* Discuss and send out proposed Bylaw revisions to membership
			* Facilitate election - primarily through website/google, paper ballots an option at general membership meeting
	* E-mail general membership with ballot and annual meeting notice		* E-mail general membership with ballot and annual meeting notice
	* Collaborate with club manager - BACK TO SCHOOL HOURS		* Collaborate with club manager - BACK TO SCHOOL HOURS

Stephanie Edwin at 22:51, 29 October 2024

2024-10-29T22:51:15Z

← Older revision		Revision as of 22:51, 29 October 2024
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	* Coordinate with membership regarding dues notice (e-mailed by Membership committee)		* Coordinate with membership regarding dues notice (e-mailed by Membership committee)
	* Communicate with membership about interest re: Empty Nest membership		* Communicate with membership about interest re: Empty Nest membership
	~~''February''~~

	''February''		''February''
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	* E-mail meeting minutes to Board of Directors		* E-mail meeting minutes to Board of Directors
	* Consider update from Board of Directors on social media		* Consider update from Board of Directors on social media
	~~''March''~~

	''March''		''March''
Line 49:		Line 49:
	* Consider update from Board of Directors on social media		* Consider update from Board of Directors on social media
	* Facebook/Instagram Post - WORKDAYS		* Facebook/Instagram Post - WORKDAYS
	~~''April''~~

	''April''		''April''
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	* Collaborate with club manager - PARTIES		* Collaborate with club manager - PARTIES
	* Collaborate with club manager - PRE-SEASON HOURS		* Collaborate with club manager - PRE-SEASON HOURS
	~~''May''~~

	''May''		''May''
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	* Snack Shack Menu		* Snack Shack Menu
	* Yodeck - May through early June events		* Yodeck - May through early June events
	~~''June''~~

	''June''		''June''
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	* Compile/E-mail June newsletter (after board meeting)		* Compile/E-mail June newsletter (after board meeting)
	* Collaborate with club manager - SWIM LESSON REGISTRATION		* Collaborate with club manager - SWIM LESSON REGISTRATION
	~~''July''~~

	''July''		''July''
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	* Determine date of general membership meeting (mid/end August)		* Determine date of general membership meeting (mid/end August)
	* Collaborate with club manager - SWIM LESSON REGISTRATION		* Collaborate with club manager - SWIM LESSON REGISTRATION
	~~''August''~~

	''August''		''August''
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	* E-mail general membership with ballot and annual meeting notice		* E-mail general membership with ballot and annual meeting notice
	* Collaborate with club manager - BACK TO SCHOOL HOURS		* Collaborate with club manager - BACK TO SCHOOL HOURS
	~~''September''~~

	''September''		''September''
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	* E-mail meeting minutes to Board of Directors		* E-mail meeting minutes to Board of Directors
	* Facebook/Instagram/Yodeck Posts - SOCIAL		* Facebook/Instagram/Yodeck Posts - SOCIAL
	* E-mail End of Season survey to membership		* E-mail "End of Season" survey to membership
	~~''October''~~

	''October''		''October''
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	* Send out meeting announcement and meeting agenda to Board of Directors (and newly elected Board)		* Send out meeting announcement and meeting agenda to Board of Directors (and newly elected Board)
	* E-mail meeting minutes to Board of Directors		* E-mail meeting minutes to Board of Directors
	* ~~E-mail~~ End of Season survey ~~to membership~~		* Compile "End of Season" survey results for Board of Directors

Stephanie Edwin at 22:48, 29 October 2024

2024-10-29T22:48:17Z

← Older revision		Revision as of 22:48, 29 October 2024
Line 30:		Line 30:
	* Coordinate with membership regarding dues notice (e-mailed by Membership committee)		* Coordinate with membership regarding dues notice (e-mailed by Membership committee)
	* Communicate with membership about interest re: Empty Nest membership		* Communicate with membership about interest re: Empty Nest membership
			''February''

	''February''		''February''
Line 38:		Line 39:
	* E-mail meeting minutes to Board of Directors		* E-mail meeting minutes to Board of Directors
	* Consider update from Board of Directors on social media		* Consider update from Board of Directors on social media
			''March''

	''March''		''March''
Line 47:		Line 49:
	* Consider update from Board of Directors on social media		* Consider update from Board of Directors on social media
	* Facebook/Instagram Post - WORKDAYS		* Facebook/Instagram Post - WORKDAYS
			''April''

	''April''		''April''
Line 58:		Line 61:
	* Collaborate with club manager - PARTIES		* Collaborate with club manager - PARTIES
	* Collaborate with club manager - PRE-SEASON HOURS		* Collaborate with club manager - PRE-SEASON HOURS
			''May''

	''May''		''May''
Line 68:		Line 72:
	* Snack Shack Menu		* Snack Shack Menu
	* Yodeck - May through early June events		* Yodeck - May through early June events
			''June''

	''June''		''June''
Line 78:		Line 83:
	* Compile/E-mail June newsletter (after board meeting)		* Compile/E-mail June newsletter (after board meeting)
	* Collaborate with club manager - SWIM LESSON REGISTRATION		* Collaborate with club manager - SWIM LESSON REGISTRATION
			''July''

	''July''		''July''
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	* Determine date of general membership meeting (mid/end August)		* Determine date of general membership meeting (mid/end August)
	* Collaborate with club manager - SWIM LESSON REGISTRATION		* Collaborate with club manager - SWIM LESSON REGISTRATION
			''August''

	''August''		''August''
Line 101:		Line 108:
	* E-mail general membership with ballot and annual meeting notice		* E-mail general membership with ballot and annual meeting notice
	* Collaborate with club manager - BACK TO SCHOOL HOURS		* Collaborate with club manager - BACK TO SCHOOL HOURS
			''September''

	''September''		''September''
Line 108:		Line 116:
	* Facebook/Instagram/Yodeck Posts - SOCIAL		* Facebook/Instagram/Yodeck Posts - SOCIAL
	* E-mail End of Season survey to membership		* E-mail End of Season survey to membership
			''October''

	''October''		''October''

Stephanie Edwin at 16:44, 29 October 2024

2024-10-29T16:44:33Z

← Older revision		Revision as of 16:44, 29 October 2024
Line 30:		Line 30:
	* Coordinate with membership regarding dues notice (e-mailed by Membership committee)		* Coordinate with membership regarding dues notice (e-mailed by Membership committee)
	* Communicate with membership about interest re: Empty Nest membership		* Communicate with membership about interest re: Empty Nest membership


	''February''		''February''
Line 39:		Line 38:
	* E-mail meeting minutes to Board of Directors		* E-mail meeting minutes to Board of Directors
	* Consider update from Board of Directors on social media		* Consider update from Board of Directors on social media


	''March''		''March''
Line 49:		Line 47:
	* Consider update from Board of Directors on social media		* Consider update from Board of Directors on social media
	* Facebook/Instagram Post - WORKDAYS		* Facebook/Instagram Post - WORKDAYS


	''April''		''April''
Line 61:		Line 58:
	* Collaborate with club manager - PARTIES		* Collaborate with club manager - PARTIES
	* Collaborate with club manager - PRE-SEASON HOURS		* Collaborate with club manager - PRE-SEASON HOURS


	''May''		''May''
Line 73:		Line 69:
	* Yodeck - May through early June events		* Yodeck - May through early June events

			''June''
	June

	* Send out meeting announcement and meeting agenda to Board of Directors		* Send out meeting announcement and meeting agenda to Board of Directors
Line 84:		Line 79:
	* Collaborate with club manager - SWIM LESSON REGISTRATION		* Collaborate with club manager - SWIM LESSON REGISTRATION

			''July''
	July

	* Send out meeting announcement and meeting agenda to Board of Directors		* Send out meeting announcement and meeting agenda to Board of Directors
Line 97:		Line 91:
	* Collaborate with club manager - SWIM LESSON REGISTRATION		* Collaborate with club manager - SWIM LESSON REGISTRATION

			''August''
	August

	* Send out meeting announcement and meeting agenda to Board of Directors		* Send out meeting announcement and meeting agenda to Board of Directors
Line 109:		Line 102:
	* Collaborate with club manager - BACK TO SCHOOL HOURS		* Collaborate with club manager - BACK TO SCHOOL HOURS

			''September''
	September

	* Send out meeting announcement and meeting agenda to Board of Directors		* Send out meeting announcement and meeting agenda to Board of Directors
Line 117:		Line 109:
	* E-mail End of Season survey to membership		* E-mail End of Season survey to membership

			''October''
	October

	* Secure location for Board Meeting		* Secure location for Board Meeting

Stephanie Edwin: /* Job Description */ Added timeline of activities

2024-10-29T16:43:23Z

Job Description: Added timeline of activities

@@ Line 1: / Line 1: @@
 ==Job Description==
 * Attend monthly board meetings (minimum 80%).
 * Record minutes of each monthly board meeting and distribute to each board member via e-mail before the next meeting.
 * Distribute general e-mails regarding announcements to the general membership.
 * Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May.
 * Create and post election information in the clubhouse according to the timeline stated in the by-laws.
 * Create and distribute ballots (email/post in the clubhouse) for annual elections in August.
-* Reserve monthly board meeting location.  Email meeting agenda and notice to board members every month.
+* Keep all board, election, and other paperwork over the 2-year term.
 * Keep all board, election, and other paperwork over the 2-year term.
-* Send out Facebook updates as necessary.
+== Timeline ==

Erin O'Brien: /* Job Description */

2023-12-12T18:43:00Z

Job Description

← Older revision		Revision as of 18:43, 12 December 2023
Line 5:		Line 5:
	* Distribute general e-mails regarding announcements to the general membership.		* Distribute general e-mails regarding announcements to the general membership.
	* Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May.		* Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May.
	* Create and post election information in the clubhouse according to the timeline stated in the by-laws~~. (no less than ten days prior and no more than 30 days prior)~~.		* Create and post election information in the clubhouse according to the timeline stated in the by-laws.
	* Create and distribute ballots (email/post in the clubhouse) for annual elections in ~~early~~ August.		* Create and distribute ballots (email/post in the clubhouse) for annual elections in August.
	* Reserve monthly board meeting location. Email meeting agenda and notice to board members every month.		* Reserve monthly board meeting location. Email meeting agenda and notice to board members every month.
	* Keep all board, election, and other paperwork over the 2-year term.		* Keep all board, election, and other paperwork over the 2-year term.
	* Send out Facebook updates as necessary.		* Send out Facebook updates as necessary.

Erin O'Brien at 13:08, 15 August 2023

2023-08-15T13:08:56Z

← Older revision		Revision as of 13:08, 15 August 2023
Line 3:		Line 3:
	* Record minutes of each monthly board meeting and distribute to each board member via e-mail before the next meeting.		* Record minutes of each monthly board meeting and distribute to each board member via e-mail before the next meeting.
	* Take attendance at each board meeting.		* Take attendance at each board meeting.
	* Update the FFSC website.		* Distribute general e-mails regarding announcements to the general membership.
	* Distribute general e-mails regarding announcements to the general membership ~~via e-mail & Facebook posts~~.
	* Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May.		* Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May.
	* Purchase any administrative things that might be needed for the clubhouse (i.e., receipt book, etc).
	* Create and supply forms for clubhouse use (i.e. guest fees, parties, etc).
	* Create and post election information in the clubhouse according to the timeline stated in the by-laws. (no less than ten days prior and no more than 30 days prior).		* Create and post election information in the clubhouse according to the timeline stated in the by-laws. (no less than ten days prior and no more than 30 days prior).
	* Create and distribute ballots (email/post in the clubhouse) for annual elections ~~(typically by~~ early August ~~since the meeting typically takes place on the third or fourth Tuesday in August)~~.		* Create and distribute ballots (email/post in the clubhouse) for annual elections in early August.
	* Reserve monthly board meeting location. Email meeting notice to board members every month.		* Reserve monthly board meeting location. Email meeting agenda and notice to board members every month.
	* Keep all board, election, and other paperwork over the 2-year term~~. File in the clubhouse or pass along to the next secretary~~.		* Keep all board, election, and other paperwork over the 2-year term.
	* Send out Facebook updates as necessary.		* Send out Facebook updates as necessary.

Matt Parnell: /* Job Description */

2023-07-23T12:04:13Z

Job Description

← Older revision		Revision as of 12:04, 23 July 2023
Line 12:		Line 12:
	* Reserve monthly board meeting location. Email meeting notice to board members every month.		* Reserve monthly board meeting location. Email meeting notice to board members every month.
	* Keep all board, election, and other paperwork over the 2-year term. File in the clubhouse or pass along to the next secretary.		* Keep all board, election, and other paperwork over the 2-year term. File in the clubhouse or pass along to the next secretary.
	* Send out Facebook ~~and Twitter~~ updates as necessary.		* Send out Facebook updates as necessary.

Matt Parnell: /* Job Description */

2023-07-22T11:29:06Z

Job Description

Matt Parnell: /* Job Description */

2021-09-04T12:12:46Z

Job Description

← Older revision		Revision as of 12:12, 4 September 2021
Line 13:		Line 13:
	* Keep all board, election and other paperwork over the 2 year term. File in clubhouse or pass along to next secretary.		* Keep all board, election and other paperwork over the 2 year term. File in clubhouse or pass along to next secretary.
	* Send out Facebook and Twitter updates as necessary.		* Send out Facebook and Twitter updates as necessary.
			* Participate in the [[Board Social#Steak and Corn Roast\|Steak and Corn Roast]] on Labor Day weekend.

← Older revision		Revision as of 11:29, 22 July 2023
Line 1:		Line 1:
	==Job Description==		==Job Description==
	* Attend monthly board meetings (minimum 80%).		* Attend monthly board meetings (minimum 80%).
	* Record minutes of each monthly board meeting and distribute to each board member via e-mail ~~prior to~~ the next meeting.		* Record minutes of each monthly board meeting and distribute to each board member via e-mail before the next meeting.
	* Take attendance at each board meeting.		* Take attendance at each board meeting.
	* Update the FFSC website.		* Update the FFSC website.
	* Distribute general e-mails regarding announcements to the general membership via e-mail & Facebook posts.		* Distribute general e-mails regarding announcements to the general membership via e-mail & Facebook posts.
	* Receive newsletter articles from other board members by mid-April, to create ~~Annual~~ initial ~~Newsletter~~ and send out to the general membership through ~~U.S. Mail and~~ e-mail by late April or early May.		* Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May.
	* Purchase any administrative things that might be needed for clubhouse (i.e. receipt book, etc).		* Purchase any administrative things that might be needed for the clubhouse (i.e., receipt book, etc).
	* Create and supply forms for clubhouse use (i.e. guest fees, parties, etc).		* Create and supply forms for clubhouse use (i.e. guest fees, parties, etc).
	* Create and post election information in clubhouse according to the timeline stated in the by-laws. (no less than 10 days prior and no more than 30 days prior).		* Create and post election information in the clubhouse according to the timeline stated in the by-laws. (no less than ten days prior and no more than 30 days prior).
	* Create and distribute ballots (email/post in clubhouse) for annual elections (typically by early August, since the meeting typically takes place on the third or fourth Tuesday in August).		* Create and distribute ballots (email/post in the clubhouse) for annual elections (typically by early August since the meeting typically takes place on the third or fourth Tuesday in August).
	* Reserve monthly board meeting location. Email meeting notice to board members every month.		* Reserve monthly board meeting location. Email meeting notice to board members every month.
	* Keep all board, election and other paperwork over the 2 year term. File in clubhouse or pass along to next secretary.		* Keep all board, election, and other paperwork over the 2-year term. File in the clubhouse or pass along to the next secretary.
	* Send out Facebook and Twitter updates as necessary.		* Send out Facebook and Twitter updates as necessary.
	* Participate in the [[Board Social#Steak and Corn Roast\|Steak and Corn Roast]] on Labor Day weekend.