Fairway Farms Swim Club

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Board Secretary (view source)

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==Job Description==
==Job Description==
* Attend monthly board meetings (minimum 80%).
* Attend monthly board meetings (minimum 80%).
* Record minutes of each monthly board meeting and distribute to each board member via e-mail prior to the next meeting.
* Reserve monthly board meeting location.  Email meeting agenda and notice to board members every month.
* Take attendance at each board meeting.
* Take attendance at each board meeting.
* Update the FFSC website.
* Record minutes of each monthly board meeting and distribute to each board member via e-mail before the next meeting.
* Distribute general e-mails regarding announcements to the general membership via e-mail & Facebook posts.
* Distribute general e-mails regarding announcements to the general membership.
* Receive newsletter articles from other board members by mid-April, to create Annual initial Newsletter and send out to the general membership through U.S. Mail and e-mail by late April or early May.   
* Send out Facebook/Instagram updates as necessary.
* Purchase any administrative things that might be needed for clubhouse (i.e. receipt book, etc).
* Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May.   
* Create and supply forms for clubhouse use (i.e. guest fees, parties, etc).
* Create and post election information in the clubhouse according to the timeline stated in the by-laws.  
* Create and post election information in clubhouse according to the timeline stated in the by-laws. (no less than 10 days prior and no more than 30 days prior).  
* Create and distribute ballots (email/post in the clubhouse) for annual elections in August.
* Create and distribute ballots (email/post in clubhouse) for annual elections (typically by early August, since the meeting typically takes place on the third or fourth Tuesday in August).
* Keep all board, election, and other paperwork over the 2-year term.
* Reserve monthly board meeting location.  Email meeting notice to board members every month.
 
* Keep all board, election and other paperwork over the 2 year term. File in clubhouse or pass along to next secretary.
== Timeline ==
* Send out Facebook and Twitter updates as necessary.
''January''
 
* Create e-mail distribution list for Board of Directors
* Secure location for Board Meeting
* E-mail meeting announcement and agenda to Board of Directors
* Obtain login credentials for FFSC accounts
** Gmail (fairway.secretary@gmail.com)
** Instagram (@fairwayfarmsswimclub)
** Word Press (website - fairwayfarmsswimclub.com/admin)
** cPanel E-Mail (secretary@fairwayfarmsswimclub.com - forwarded to Gmail)
** Wiki - Bylaws, Rules & Regulations (wiki.fairwayfarmsswimclub.com)
** Yodeck - updating Lobby/Snack Shack screens
* Review Facebook administrator privileges - remove previous / add new board members
* E-mail meeting minutes to Board of Directors
* Consider update from Board of Directors on social media
* Review attendance of outgoing Board Members prior to dues assessment
* Coordinate with membership regarding dues notice (e-mailed by Membership committee)
* Communicate with membership about interest re: Empty Nest membership
 
 
''February''
 
* Secure location for Board Meeting
* Send out meeting announcement and meeting agenda to Board of Directors
* Request newsletter content from Board of Directors for March newsletter
* E-mail meeting minutes to Board of Directors
* Consider update from Board of Directors on social media
 
 
''March''
 
* Secure location for Board Meeting
* Send out meeting announcement and meeting agenda to Board of Directors
* Compile/E-mail March newsletter
* E-mail meeting minutes to Board of Directors
* Consider update from Board of Directors on social media
* Facebook/Instagram Post - WORKDAYS
 
 
''April''
 
* Secure location for Board Meeting
* Send out meeting announcement and meeting agenda to Board of Directors
* Request newsletter content from Board of Directors for May newsletter
* Facebook/Instagram Post - WORKDAYS
 
* Collaborate with club manager - SWIM LESSONS
* Collaborate with club manager - PARTIES
* Collaborate with club manager - PRE-SEASON HOURS
 
 
''May''
 
* Send out meeting announcement and meeting agenda to Board of Directors
* E-mail meeting minutes to Board of Directors
* Facebook/Instagram Post - WORKDAYS
* Facebook/Instagram Post - COUNTDOWN TO OPENING
* Compile/E-mail May newsletter (~1 week before opening)
* Snack Shack Menu
* Yodeck - May through early June events
 
 
''June''
 
* Send out meeting announcement and meeting agenda to Board of Directors
* E-mail meeting minutes to Board of Directors
* Request Board of Directors to brainstorm potential Bylaw revisions prior to July meeting
* Facebook/Instagram/Yodeck Posts - SOCIAL
* Facebook/Instagram/Yodeck Posts - SWIM TEAM
* Compile/E-mail June newsletter (after board meeting)
* Collaborate with club manager - SWIM LESSON REGISTRATION
 
 
''July''
 
* Send out meeting announcement and meeting agenda to Board of Directors
* E-mail meeting minutes to Board of Directors
* Facebook/Instagram/Yodeck Posts - SOCIAL
* Facebook/Instagram/Yodeck Posts - SWIM TEAM
* Compile/E-mail July newsletter (after board meeting)
* Coordinate Board of Directors nominations (with photo/biography)
* Discuss and send out proposed Bylaw revisions to membership
* Determine date of general membership meeting (mid/end August)
* Collaborate with club manager - SWIM LESSON REGISTRATION
 
 
''August''
 
* Send out meeting announcement and meeting agenda to Board of Directors
* E-mail meeting minutes to Board of Directors
* Facebook/Instagram/Yodeck Posts - SOCIAL
* Compile/E-mail August newsletter (after board meeting)
* Coordinate Board of Directors nominations (with photo/biography)
* Discuss and send out proposed Bylaw revisions to membership
* Facilitate election - primarily through website/google, paper ballots an option at general membership meeting
* E-mail general membership with ballot and annual meeting notice
* Collaborate with club manager - BACK TO SCHOOL HOURS
 
 
''September''
 
* Send out meeting announcement and meeting agenda to Board of Directors
* E-mail meeting minutes to Board of Directors
* Facebook/Instagram/Yodeck Posts - SOCIAL
* E-mail "End of Season" survey to membership
 
 
''October''
 
* Secure location for Board Meeting
* Send out meeting announcement and meeting agenda to Board of Directors (and newly elected Board)
* E-mail meeting minutes to Board of Directors
* Compile "End of Season" survey results for Board of Directors
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