Asset Registry: Difference between revisions

The Asset Registry is maintained by Building & Grounds and reviewed by the board as a whole.  The original version was created by Sally Duffy and the 2020 Capital Assessment Committee.

<b>Last Updated:</b> August 13th, 2022

Where possible, inflation is considered (using [https://smartasset.com/investing/inflation-calculator this calculator], for instance).  Future investment is a "best guess" based upon past quotes or work, where possible.  NOTE: A higher-than-expected inflation rate has taken effect in 2022.  This has not necessarily been factored into calculations at this time (August 2022).

{| class="wikitable"

!Estimated<br>Remaining<br>(2021)

|The basement breaker panel is a Square D QO series (copper bus bar).  It is in good operating condition.  No plans to replace for the foreseeable future.  Wiring cleaned up and branch side lugs properly torqued in 2020.  New circuits added.  Very limited capacity left - additional circuits should be added to the upstairs panel (RLP-1).

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|The hot water circulator pump is a Grundfos Alpha2 15-55SFC (99163937) stainless steel circulation pump (1/16 HP).  The replacement cost is $330 in 2021 (maybe cheaper on surplus).  Circulation pumps are cited to last 10 years - but as always, subject to environment and use.

|Dehumidifier

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|The existing model is a Toshiba TDDP5012ES2 50pint/day unit (DOM: 08/2019, but not placed into service until 2020).  The replacement cost is $300.  Dehumidifiers tend to be short-lived (especially in high humidity, high duty cycle environments).  It is estimated that this unit may only last 5 years.

|Dehumidifier

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|The existing model is a Frigidaire (Electrolux) FGAC7044U101 (DOM: 01/2019, but not placed into service until 2021).  The replacement cost is $300.  Dehumidifiers tend to be short-lived (especially in high humidity, high duty cycle environments).  It is estimated that this unit may only last 5 years.  

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|Installed a new internal weeping tile system and sump pump in 2021.  Assume that after 20 years, the system may need to be replaced (again).  Painted basement walls with Liquid Rubber and Drylok in 2021.  Hydrostatic pressure is causing a bulge on the east wall (near the staircase).  TBD cost to address in the 5-10 year window (as of 2021) unless movement/cracking makes the project more urgent.

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|The existing model is an Electrolux KCCF160QWA commercial freezer (15.58 cu ft capacity).  This particular model does not appear to be made anymore; replacement with a KCCF170WH or equivalent (replacement cost in 2021 is about $930; about $1,300 in 2036 with inflation.

|The "Blue Bunny Ice Cream" freezer is a model RIO S125, built in 2010.  The replacement cost is estimated to be $900 (an Avantco DFC16-HCL in 2021 dollars, adjusted for inflation in 2030).  Past experience during a power outage suggests that these units are not particularly well insulated.  A better replacement may be desired when the 20 year estimated lifespan (2030) arrives.

|2020

|2022

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|Some equipment replacement is anticipated every 5 years due to product end-of-life (EOL), failures, or technology upgrades.  The cost is not known at this time.  A new PoE network switch was installed in the clubhouse in 2022.  NOTE: For the sake of security, specifics about the network are not posted on the Wiki.

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|The sump pump is a Foundation Systems of Michigan (FSM) Elite 365 AquaStop Sump Pump System (1/3 HP).  Replacement after 10 years is anticipated.

|The tempering valve is a Powers LFMM 433-13 (1-1/4" 110 GPM).  This part number (as written in the plumbing invoice) needs to be confirmed; the -13 suffix doesn't seem to align with a real part number.  Tempering valves are cited to last 5-8 years in general.  The impact of seasonal use is TBD.  As of 2021, the functionality of the tempering valve and its interaction with the hot water circulation pump has been problematic.  Further effort may be required in 2022.  The temperature/pressure gauge failed in 2021 and was replaced with a Watts WLFDPTG330200D.  The material and labor cost in 2020 was about $5,300; replacement in 2028 adjusted for inflation.

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|The network battery backup is an APC Smart-UPS SMC1500-2U.  It uses four [https://www.power-sonic.com/product/ps-1270/ PS-1270] lead-acid batteries (the replacement cost for the Power Sonic brand is $13 each from a local distributor).

|$9,000

|

|The water heater is confirmed to have been installed in 2007, both by the serial number and by the permit pulled noted in [[Club History#2007|club history]].  The existing unit is a Lochinvar TNR200-100 (100 gallon) fully condensing water heater.  The standard "rule of thumb" is to pre-emptively replace a water heater at the 10-year mark.  However, the fact that the water heater is drained and dormant from about September to April should have some longevity benefit.  Replacement is assumed to be necessary within the 5-10 year span (as of 2021), if not earlier.  The replacement cost is a rough estimate based on the cost for an equivalent unit in 2021. Due to supply chain issues, prices are abnormally high, and it is difficult to predict where pricing may be in 5+ years.

!Estimated<br>Remaining<br>(2021)

# Grind down 2 inches of the surface, then re-build for about $100,000 ($50,000 per court).  For this option, hire a paving contractor; the sport coating is sub-contracted.

# Demolish entirely, add improved drainage, then re-build for about $150,000 ($75,000 per court).  This is by far the most expensive, but the most effective solution depending upon the underlying issues (i.e. very wet grounds).  For this option, hire a paving contractor; the sport coating is sub-contracted.

Given present budgets, it seems likely that option #2 is the best choice for the 5-10 year window.  The lifespan of 5 years assumes repeated use of option #2.

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!Estimated<br>Remaining<br>(2021)

|2020

|The "upstairs" panel was added in [[Club History#2007|2007]] presumably to support additional circuits (hand dryers, etc).  No plans to replace in the 20-year window.

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|The baby changing station is a Koala Kare KB200 (replacement cost is $210 based on average online pricing as of 2021).  The lifespan is a guess and may be adjusted depending on observations of wear and tear in future years.  There is no planned replacement within the 20-year window (as of 2021).

|The chimney is most likely original to the 1966 structure.  It is functionally obsolete; the only device producing combustion gases in the clubhouse is vented via PVC pipe.  Unfortunately, the mortar appears to be failing.  Tuckpointing is recommended in the near future.  Alternatively, the chimney could potentially be removed.

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|The family restroom ceiling was replaced in 2020 upon discovery that it was sagging several inches in the middle of the room.

|Repairs were made to the drywall near the north end (to address sagging) during the 2022 lobby renovation.  At this time, it was observed that repairs had previously been made near the "Fairway Farms" glass by the stairs.   

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|<p>Much of the wiring in the clubhouse is original to the 1966 installation.  Fortunately, #12 AWG copper was run in rigid conduit throughout.</p><p>In 2020, the wiring was inspected and found to be in good condition.  Nearly all receptacles, switches, and fixtures were replaced.  All associated connections (screws, wire nuts) were removed, cleaned of oxidation, and re-terminated.  Wiring in panels ([[Electrical System#Basement Panel RLP-1|RLP-1]] and [[Electrical System#Basement Panel RLP-2|RLP-2]]) was cleaned up, and all branch-side lugs were torqued to spec.</p><p>The basement switchgear was inspected and deemed to be in good operating condition (no replacement planned).</p><p>Replacement of certain receptacles, switches and fixtures may be needed on a 10-year interval.  The cost is TBD.</p>

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|The lifespan of the exit signs (2) is largely determined by the ability of the internal rechargeable batteries to sustain 90 minutes of illumination upon power failure.  This is an annual city inspection requirement.  The battery pack may be replaceable.  If not, off-brand exist signs with floodlights can be had for as little as $40 (or less) on Amazon.

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|There are two pedestal fans (2) in the clubhouse.  One appears to be from 1995, the date of manufacture for the other is not known (TBD).  The fans are anticipated to last beyond the 20 year view (as of 2021). Small repairs may be needed, cost TBD.

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|The clubhouse (lobby) fire extinguisher is an Advantage ADV-10, as of 2021, last serviced in May 2020 (per punch tag).  Six-year maintenance ($38 in 2021 dollars) is assumed due in 2022 and 2034. Replacement ($90 in 2021 dollars) is due in 2028 and 2040. Annual servicing ($6 in 2021 dollars) is required. Prices are adjusted for inflation.  

|Any rehabilitation or replacement of the floor in the clubhouse (main floor) is yet to be discussed.  Installation date not known.

|Gutters are in disrepair (leaking) and should be replaced.  The plan is for the 5-10 year window (as of 2021).  Had quotes in 2020 - need to locate for reference.

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|The existing American Dryer (Global Dryer) model GX1 units were installed in [[Club_History#2007|2007]].  Lifespan is a guess.  The cost is for two replacement units in 2032 ($150/ea in 2021 prices).  Labor is not included.

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|The fixtures are TOGGLED FV420PO-A423-40230 (includes 2 x 4000K 23 W 3,100 lumen bulbs).  The replacement cost in 2021 is about $65 per fixture.  TOGGLED rates the bulbs for 16 years (subject to vary based on exposure and usage).  No replacement cost is given for 2036 as technology may dictate a very different solution at that point.

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|The amplifier's lifespan is based upon many factors; 20 years is an educated guess.  The biggest enemies to its longevity are excessive heat, dirt infiltration, and condensation.  Keeping the amplifier cool and clean is critical.  Often amplifiers fail due to their power supply capacitors failing; these may or may not be replaceable (the unit may be serviceable).  The cost is an estimate based upon the retail cost of the existing JBL CSMA 2120, plus inflation, in 2040.

|There are six Motorola MH230R FRS/GMRS radios docked in the clubhouse, used for grounds-wide communication.  Four radios were purchased in 2021 to match the existing two units on hand.  New "old stock" KEBT-086-C batteries were installed in 2021.  Three charging stations are used to trickle-charge the NiMH battery packs.  Based on observations in 2021, these radios are used and abused quite hard; regular replacement is assumed.  Assume a replacement cost of $80 for 2 radios per 5-year interval, adjusted for inflation.

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|$7,000

|Propose replacing 2 restroom exterior doors (failing) and 3 interior restroom doors (men's and women's) 1-5 years.  Propose replacing all others - 2 exterior doors and 2 interior doors in 10-15 years.

|The wooden soffit is in disrepair and in need of replacement with a low-maintenance product.  The venting grate is failing and has allowed animal intrusion.  The replacement should coincide with gutter (and possible fascia) replacement.  No estimates have been made at this point.

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!Estimated<br>Remaining<br>(2021)

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|The asphalt parking lot was first installed in 2000.  Maintenance is necessary every 5-7 years (largely subject to weather).  Maintenance was known to have been performed in [[Club History#2015|2015]] and 2020.  Costs for 2025, 2030, 2035, and 2040 are based on the prior estimate (for 2020) with inflation.

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|A spot check of a few tables suggests that the entire lot may have been purchased (or at least manufactured) in 2007.  Some tables are starting to fail mechanically and have been temporarily repaired.  Some of the painted metal parts are flaking/rusting.  It likely makes the most sense to start purchasing a small number of tables to begin replacement of the worst units over time - unless there is a substantial benefit from a bulk order.  The lifespan of 20 years is based upon current wear and tear.  It seems possible that within 5 years (from 2022), the condition of some tables may be approaching "poor".  To be determined.

|Outright replacement of the wooden picnic tables (7 on the property as of 2021) is not anticipated.  Instead, periodic wood/hardware replacement, along with stripping/painting should keep the tables in good working order.  Predicting maintenance cost is difficult, given the volatile cost of lumber.  Assume $100 every 5 years, adjusted for inflation.  All tables were power-washed and painted in 2021.

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|The present Miracle Recreation play structure (and swing sets) were installed in 2016.  Miracle recommends playground updates every 8-10 years; playgrounds can last 10-20 or more years dependent upon weather and usage.  An estimated replacement date of 20 years is given, though the equipment may last longer.  Regular inspections must be performed.  Assume some maintenance cost within 5-10 years (from 2021).

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|The present APs were installed in 2020 and are fully supported as of 2021.  An estimated life of 5 years is given, largely due to the likelihood that the product will go EOL by then.  2 of the 3 APs are mounted outdoors, and the 3rd exists in a non-climate controlled building (clubhouse).  The APs are powered year-round to help drive off potential internal condensation.  Still, exposure may reduce their lifespan.  If the product is still supported after the 5-year mark (2025), and the units are functional, an evaluation of the performance vs. a replacement should be considered.  The replacement cost in 2021 is $125/ea (3 units).  A replacement cycle of 5 years is assumed (units may remain in service longer).

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== Other ==

|Projector

|2017

 

 

|20