Board Secretary

Job Description

• Attend monthly board meetings (minimum 80%).
• Record minutes of each monthly board meeting and distribute to each board member via e-mail before the next meeting.
• Take attendance at each board meeting.
• Update the FFSC website.
• Distribute general e-mails regarding announcements to the general membership via e-mail & Facebook posts.
• Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May.
• Purchase any administrative things that might be needed for the clubhouse (i.e., receipt book, etc).
• Create and supply forms for clubhouse use (i.e. guest fees, parties, etc).
• Create and post election information in the clubhouse according to the timeline stated in the by-laws. (no less than ten days prior and no more than 30 days prior).
• Create and distribute ballots (email/post in the clubhouse) for annual elections (typically by early August since the meeting typically takes place on the third or fourth Tuesday in August).
• Reserve monthly board meeting location. Email meeting notice to board members every month.
• Keep all board, election, and other paperwork over the 2-year term. File in the clubhouse or pass along to the next secretary.
• Send out Facebook updates as necessary.