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Asset Registry (view source)

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The asset registry was created by Sally Duffy and team, as part of the 2020 Capital Assessment Committee.  From 2021 onward, it is to be regularly maintained by Building & Grounds and reviewed by the board as a whole.
The asset registry was created by Sally Duffy and team, as part of the 2020 Capital Assessment Committee.  From 2021 onward, it is to be regularly maintained by Building & Grounds and reviewed by the board as a whole.
<b>Last Updated:</b> October 9th, 2021


Where possible, inflation is considered (using [https://smartasset.com/investing/inflation-calculator this calculator], for instance).  Future investment is a "best guess" and is based upon past quotes or work, where possible.
Where possible, inflation is considered (using [https://smartasset.com/investing/inflation-calculator this calculator], for instance).  Future investment is a "best guess" and is based upon past quotes or work, where possible.
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!colspan="10"|Basement
!colspan="10"|Basement
|-
|-
|Breaker Panel (RLP-2)
|Breaker Panel ([[Electrical System#Basement Panel RLP-2|RLP-2]])
|1966
|1966
|2020
|2020
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|style="background:#C6EFCE|10
|style="background:#C6EFCE|10
|
|
|$400
|
|
|TBD
|$420
|The slide pump is a Grundfos Alpha1 15-55SFC (59896879) stainless steel circulation pump (1/16 HP).  The replacement (an Alpha2 15-55SF/LC, 99163972 - like a 99163937) is about $315 in 2021 (may be cheaper on surplus).  Circulation pumps are cited to last 10 years - but as always, subject to environment and use.
|
|The hot water circulator pump is a Grundfos Alpha2 15-55SFC (99163937) stainless steel circulation pump (1/16 HP).  The replacement cost is $330 in 2021 (may be cheaper on surplus).  Circulation pumps are cited to last 10 years - but as always, subject to environment and use.
|-
|-
|Dehumidifier
|Dehumidifier
Line 63: Line 65:
|$490
|$490
|The existing model is a Frigidaire (Electrolux) FGAC7044U101 (DOM: 01/2019, but not placed into service until 2021).  The replacement cost is $300.  Dehumidifiers tend to be short-lived (especially in high humidity, high duty cycle environments).  It is estimated that this unit may only last 5 years.  
|The existing model is a Frigidaire (Electrolux) FGAC7044U101 (DOM: 01/2019, but not placed into service until 2021).  The replacement cost is $300.  Dehumidifiers tend to be short-lived (especially in high humidity, high duty cycle environments).  It is estimated that this unit may only last 5 years.  
|-te
|-
|Fire Extinguisher
|Fire Extinguisher
|2017
|None
|12
|style="background:#C6EFCE|8
|$30
|$180
|$40
|$230
|The basement fire extinguisher is a Buckeye ABC unit (exact model TBD).  Six-year maintenance ($38 in 2021 dollars) is due in 2027 and 2037 (was originally due in 2023 per manufacture date, but occurred in 2021).  Replacement ($90 in 2021 dollars) is due in 2029 and 2041.  Annual servicing ($6 in 2021 dollars) is required.  Prices adjusted for inflation.
|-
|-
|Foundation/Walls
|Foundation/Walls
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|Main Distribution Panel
|Main Distribution Panel
|1966
|1966
|Unknown
|TBD
|TBD
|
|
|
|
|The distribution panel was informally inspected in 2021.  No signs of issues.  No plans for service or replacement in the near future.
|-
|-
|Network Equipment
|Network Equipment
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|Tempering Valve
|Tempering Valve
|2020
|2020
|2021
|8
|style="background:#C6EFCE|7
|
|$5,300
|
|TBD
|The tempering valve is a Powers LFMM 433-13 (1-1/4" 110 GPM).  This part number (as written in the plumbing invoice) needs to be confirmed; the -13 suffix doesn't seem to align with a real part number.  Tempering valves are cited to last 5-8 years in general.  The impact of seasonal use is TBD.  As of 2021, the functionality of the tempering valve and its interaction with the hot water circulation pump has been problematic.  Further effort may be required in 2022.  The temperature/pressure gauge failed in 2021 and was replaced with a Watts WLFDPTG330200D.  The material and labor cost in 2020 was about $5,300; replacement in 2028 adjusted for inflation.
|-
|-
|UPS Batteries (Network)
|UPS Batteries (Network)
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|It appears (but has not been confirmed) that the awning was installed in 1997.  The fabric material is assumed to be Sunbrella - which has a 10 year rated lifespan.  However, 24 years later (as of 2021), it still looks good.  The fabric was cleaned per manufacturer recommendations in 2020.  No planned replacement until it is aesthetically necessary.
|It appears (but has not been confirmed) that the awning was installed in 1997.  The fabric material is assumed to be Sunbrella - which has a 10 year rated lifespan.  However, 24 years later (as of 2021), it still looks good.  The fabric was cleaned per manufacturer recommendations in 2020.  No planned replacement until it is aesthetically necessary.
|-
|-
|Breaker Panel (RLP-1)
|Breaker Panel ([[Electrical System#Basement Panel RLP-1|RLP-1]])
|2007
|2007
|2020
|2020
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|
|
|TBD
|TBD
|<p>Much of the wiring in the clubhouse is original to the 1966 installation.  Fortunately, #12 AWG copper was used throughout, run in rigid conduit.</p><p>In 2020, the wiring was inspected and found to be in good condition.  Nearly all receptacles, switches, and fixtures were replaced.  All associated connections (screws, wire nuts) were removed, cleaned of oxidation, and re-terminated.  Wiring in panels (RLP-1 and RLP-2) was cleaned up, and all branch-side lugs were torqued to spec.</p><p>The basement switchgear was inspected and deemed to be in good operating condition (no replacement planned).</p><p>Replacement of certain receptacles, switches and fixtures may be needed on a 10-year interval.  The cost is TBD.</p>
|<p>Much of the wiring in the clubhouse is original to the 1966 installation.  Fortunately, #12 AWG copper was used throughout, run in rigid conduit.</p><p>In 2020, the wiring was inspected and found to be in good condition.  Nearly all receptacles, switches, and fixtures were replaced.  All associated connections (screws, wire nuts) were removed, cleaned of oxidation, and re-terminated.  Wiring in panels ([[Electrical System#Basement Panel RLP-1|RLP-1]] and [[Electrical System#Basement Panel RLP-2|RLP-2]]) was cleaned up, and all branch-side lugs were torqued to spec.</p><p>The basement switchgear was inspected and deemed to be in good operating condition (no replacement planned).</p><p>Replacement of certain receptacles, switches and fixtures may be needed on a 10-year interval.  The cost is TBD.</p>
|-
|-
|Exit Signs
|Exit Signs
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|
|
|There are two pedestal fans (2) in the clubhouse.  One appears to be from 1995, the date of manufacture for the other is not known (TBD).  The fans are anticipated to last beyond the 20 year view (as of 2021).  Small repairs may be needed, cost TBD.
|There are two pedestal fans (2) in the clubhouse.  One appears to be from 1995, the date of manufacture for the other is not known (TBD).  The fans are anticipated to last beyond the 20 year view (as of 2021).  Small repairs may be needed, cost TBD.
|-
|Fire Extinguisher
|TBD
|-
|-
|Floor
|Floor
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|$1,300
|$1,300
|The lifespan of the amplifier is based upon a lot of factors; 20 years is an educated guess.  The biggest enemies to its longevity are excessive heat, dirt infiltration, and condensation.  Keeping the amplifier cool and clean is critical.  Often amplifiers fail due to their power supply capacitors failing; these may or may not be replaceable (the unit may be serviceable).  The cost is an estimate, based upon the retail cost of the existing JBL CSMA 2120, plus inflation, in 2040.
|The lifespan of the amplifier is based upon a lot of factors; 20 years is an educated guess.  The biggest enemies to its longevity are excessive heat, dirt infiltration, and condensation.  Keeping the amplifier cool and clean is critical.  Often amplifiers fail due to their power supply capacitors failing; these may or may not be replaceable (the unit may be serviceable).  The cost is an estimate, based upon the retail cost of the existing JBL CSMA 2120, plus inflation, in 2040.
|-
|Radios
|2013
|2021
|10
|style="background:#FFEB9C|2
|$80
|$95
|$110
|$120
|There are six Motorola MH230R FRS/GMRS radios docked in the clubhouse, used for grounds-wide communication.  Four of the radios were purchased in 2021 to match the existing two units on-hand.  New "old stock" KEBT-086-C batteries were installed in 2021.  Three charging stations are used to trickle-charge the NiMH battery packs.  Based on observations in 2021, these radios are used and abused quite hard; regular replacement is assumed.  Assume replacement cost of $80 for 2 radios per 5 year interval, adjusted for inflation.
|-
|-
|<div id="0001">Roof</div>
|<div id="0001">Roof</div>
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|Unknown
|Unknown
|style="background:#FFC7CE|None
|style="background:#FFC7CE|None
|
|
|
|
|The wooden soffit is in disrepair and in need of replacement with a low-maintenance product.  The venting grate is failing and has allowed animal intrusion.  The replacement should coincide with gutter (and possible fascia) replacement.  No estimates have been made at this point.
|-
|-
|Toilets
|Toilets
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|-
|-
|Exhaust Fan (Large)
|Exhaust Fan (Large)
|-
!colspan="10"|<div id="Other">Other</div>
|-
|Projector
|2017
|None
|10
|style="background:#C6EFCE|6
|
|TBD
|
|
|The existing projector is a Viewsonic PJD555W (DLP 1280x800 WXGA, 20,000:1 contrast, 3,300 lumens).  It is discontinued by the manufacturer (as of 2017).  Lamp hours as of 2021 not know (lifespan is 5,000 hours).  Replacement may be desired to purchase a higher-lumen model to allow utilization before dusk (low priority).  A lifespan of 10 years has been assigned; it's assumed that by 2027, replacement will be desired.
|-
|Projector Screen
|TBD
|TBD
|TBD
|TBD
|
|
|
|
|This item is TBD; there are 3 projector screens at the club.  Two are mounted in the large pavilion, and a third is in an un-opened box in the basement.  To sort out in 2022.  Going forward, screen(s) should be stored in the basement during the off-season (hence the reason this isn't tracking under "Large Pavilion").
|-
|-
!colspan="10"|<div id="Pool">Pool</div>
!colspan="10"|<div id="Pool">Pool</div>
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|It is difficult to say how long the pool heater should last.  The plan (as of 2021) is to replace in 5-10 years.  Multiple inspections and component replacements were made in 2020 and 2021.  The heat exchanger was replaced somewhere around 2011 (exact year not noted).  It is expected that some burners may need to be replaced in the next 5 years ($2,500 or less).  Some references indicate that the pool heater may only last 10 years, but this is clearly subject to a number of variables.
|It is difficult to say how long the pool heater should last.  The plan (as of 2021) is to replace in 5-10 years.  Multiple inspections and component replacements were made in 2020 and 2021.  The heat exchanger was replaced somewhere around 2011 (exact year not noted).  It is expected that some burners may need to be replaced in the next 5 years ($2,500 or less).  Some references indicate that the pool heater may only last 10 years, but this is clearly subject to a number of variables.
|-
|-
|Breaker Panel (RLP-3)
|Breaker Panel ([[Electrical System#Basement Panel RLP-3|RLP-3]])
|Unknown
|Unknown
|2021
|2021
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|-
|-
|Fire Extinguisher
|Fire Extinguisher
|2021
|2017
|None
|10
|style="background:#C6EFCE|6
|
|$110
|$330
|$150
|The pump house fire extinguisher an Amerex model 240, filled with water and anti-freeze to suppress chemical fires.  Five-year maintenance ($100 in 2021) is due in 2026 and 2036 (installed in 2021).  Replacement ($260 in 2021) is due in 2031 (10 years).  Prices adjusted for inflation.
|-
|-
|Flow Meter (Bypass)
|Flow Meter (Bypass)
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|$290
|$290
|The GFCI switches in the pump house (also referred to as "dead front GFCI outlets") are used for the pool lights, outdoor receptacles, and motor disconnects in the pump house.  A total of 9 Legrand 2087WCC4 were installed from 2020-2021.  This does not include 5 standard GFCI receptacles (tracked elsewhere).  GFCIs are said to last 10 years - but these units may last a significantly shorter period due to the corrosive environment in which they are installed.  <b>These GFCI devices in particular MUST be regularly tested as they provide critical protection to pool occupants.</b>  The 2021 replacement cost for each is approximately $20 (may find for less in bulk or as a surplus buy).
|The GFCI switches in the pump house (also referred to as "dead front GFCI outlets") are used for the pool lights, outdoor receptacles, and motor disconnects in the pump house.  A total of 9 Legrand 2087WCC4 were installed from 2020-2021.  This does not include 5 standard GFCI receptacles (tracked elsewhere).  GFCIs are said to last 10 years - but these units may last a significantly shorter period due to the corrosive environment in which they are installed.  <b>These GFCI devices in particular MUST be regularly tested as they provide critical protection to pool occupants.</b>  The 2021 replacement cost for each is approximately $20 (may find for less in bulk or as a surplus buy).
|-
|Motor (Main Pump)
|2016
|None
|10
|style="background:#FFEB9C|5
|
|$1,700
|
|$2,200
|The main pump motor is a 15 HP 230 VAC unit, as detailed [[Pool Main Pump Motor|here]].
|-
|-
|Pump (Main)
|Pump (Main)
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|
|
|TBD
|TBD
|The slide pump is a Grundfos Alpha1 15-55SF/LC (99287250) stainless steel circulation pump (1/16 HP).  The replacement (an Alpha2 15-55SF/LC, 99163972 - like a 99163937, but with a built-in line cord) is about $315 in 2021 (may be cheaper on surplus).  Circulation pumps are cited to last 10 years - but as always, subject to environment and use.
|The slide pump is a Grundfos Alpha1 15-55SF/LC (99287250) stainless steel circulation pump (1/16 HP).  The replacement (an Alpha2 15-55SF/LC, 99163972) is about $315 in 2021 (may be cheaper on surplus).  Circulation pumps are cited to last 10 years - but as always, subject to environment and use.
|-
|Main Pump Motor
|2016
|None
|10
|style="background:#FFEB9C|5
|
|$1,700
|
|$2,200
|The main pump motor is a 15 HP 230 VAC unit, as detailed [[Pool Main Pump Motor|here]].
|-
|-
|Piping (Post Pump)
|Piping (Post Pump)
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|
|
|-
|-
!colspan="10"|<div id="Small Pavilion">Small Pavilion</div>
|Surge Tank
|1967
|Unknown
|TBD
|style="background:#FFC7CE|None
|$36,800
|
|
|
|As of 2021, the [[Pool_Systems_Introduction#Surge_Tank|surge tank]] is overdue for an overhaul.  The tank in its present state is "severely deteriorated", leaking, and lacking essential functionality presumably removed via low-budget modifications.  The cost for a full overhaul is estimated at $36,800 and must be performed when the pool is empty.
|-
|-
!colspan="10"|Snack Shack
!colspan="10"|Snack Shack
Line 1,034: Line 1,121:
|TBD
|TBD
|The exhaust fan is a Broan L700.   
|The exhaust fan is a Broan L700.   
|-
|Fire Extinguisher
|2019
|2021
|12
|style="background:#C6EFCE|10
|$60
|$140
|$80
|$190
|Six-year maintenance ($38 in 2021 dollars) is due in 2025 and 2031.  Replacement ($90 in 2021 dollars) is due in 2031.  Annual servicing ($6 in 2021 dollars) is required.  Prices adjusted for inflation.
|-
|-
|Refrigerator
|Refrigerator
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|$500
|$500
|$500
|$500
|$4,600
|$4,600fi
|
|
|The existing model is a True T-23, DOM: 1-May-1997.  Last checked out by a refrigeration contractor in 2021.  Setting aside $500 in 1-5 years and $500 in 5-10 years for repairs, replacement with another a True unit in 10-15 (unit will be nearly 40 years old).  No known issues with the existing unit other than it is 24 years old (as of 2021), exceeding the expected lifespan.  That said - given the seasonal use, it may last longer.  A True unit is highly repairable (as long as the fundamentals such as the cabinet are sound).
|The existing model is a True T-23, DOM: 1-May-1997.  Last checked out by a refrigeration contractor in 2021.  Setting aside $500 in 1-5 years and $500 in 5-10 years for repairs, replacement with another a True unit in 10-15 (unit will be nearly 40 years old).  No known issues with the existing unit other than it is 24 years old (as of 2021), exceeding the expected lifespan.  That said - given the seasonal use, it may last longer.  A True unit is highly repairable (as long as the fundamentals such as the cabinet are sound).
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