Board Secretary: Difference between revisions
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→Job Description: Added timeline of activities
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(→Job Description: Added timeline of activities) |
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==Job Description== | ==Job Description== | ||
* Attend monthly board meetings (minimum 80%). | * Attend monthly board meetings (minimum 80%). | ||
* Reserve monthly board meeting location. Email meeting agenda and notice to board members every month. | |||
* Take attendance at each board meeting. | |||
* Record minutes of each monthly board meeting and distribute to each board member via e-mail before the next meeting. | * Record minutes of each monthly board meeting and distribute to each board member via e-mail before the next meeting. | ||
* Distribute general e-mails regarding announcements to the general membership. | * Distribute general e-mails regarding announcements to the general membership. | ||
* Send out Facebook/Instagram updates as necessary. | |||
* Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May. | * Receive newsletter articles from other board members by mid-April to create an annual initial newsletter and send out to the general membership through e-mail by late April or early May. | ||
* Create and post election information in the clubhouse according to the timeline stated in the by-laws. | * Create and post election information in the clubhouse according to the timeline stated in the by-laws. | ||
* Create and distribute ballots (email/post in the clubhouse) for annual elections in August. | * Create and distribute ballots (email/post in the clubhouse) for annual elections in August. | ||
* Keep all board, election, and other paperwork over the 2-year term. | |||
* Keep all board, election, and other paperwork over the 2-year term. | |||
* Send out Facebook | == Timeline == | ||
''January'' | |||
* Create e-mail distribution list for Board of Directors | |||
* Secure location for Board Meeting | |||
* E-mail meeting announcement and agenda to Board of Directors | |||
* Obtain login credentials for FFSC accounts | |||
** Gmail (fairway.secretary@gmail.com) | |||
** Instagram (@fairwayfarmsswimclub) | |||
** Word Press (website - fairwayfarmsswimclub.com/admin) | |||
** cPanel E-Mail (secretary@fairwayfarmsswimclub.com - forwarded to Gmail) | |||
** Wiki - Bylaws, Rules & Regulations (wiki.fairwayfarmsswimclub.com) | |||
** Yodeck - updating Lobby/Snack Shack screens | |||
* Review Facebook administrator privileges - remove previous / add new board members | |||
* E-mail meeting minutes to Board of Directors | |||
* Consider update from Board of Directors on social media | |||
* Review attendance of outgoing Board Members prior to dues assessment | |||
* Coordinate with membership regarding dues notice (e-mailed by Membership committee) | |||
* Communicate with membership about interest re: Empty Nest membership | |||
''February'' | |||
* Secure location for Board Meeting | |||
* Send out meeting announcement and meeting agenda to Board of Directors | |||
* Request newsletter content from Board of Directors for March newsletter | |||
* E-mail meeting minutes to Board of Directors | |||
* Consider update from Board of Directors on social media | |||
''March'' | |||
* Secure location for Board Meeting | |||
* Send out meeting announcement and meeting agenda to Board of Directors | |||
* Compile/E-mail March newsletter | |||
* E-mail meeting minutes to Board of Directors | |||
* Consider update from Board of Directors on social media | |||
* Facebook/Instagram Post - WORKDAYS | |||
''April'' | |||
* Secure location for Board Meeting | |||
* Send out meeting announcement and meeting agenda to Board of Directors | |||
* Request newsletter content from Board of Directors for May newsletter | |||
* Facebook/Instagram Post - WORKDAYS | |||
* Collaborate with club manager - SWIM LESSONS | |||
* Collaborate with club manager - PARTIES | |||
* Collaborate with club manager - PRE-SEASON HOURS | |||
''May'' | |||
* Send out meeting announcement and meeting agenda to Board of Directors | |||
* E-mail meeting minutes to Board of Directors | |||
* Facebook/Instagram Post - WORKDAYS | |||
* Facebook/Instagram Post - COUNTDOWN TO OPENING | |||
* Compile/E-mail May newsletter (~1 week before opening) | |||
* Snack Shack Menu | |||
* Yodeck - May through early June events | |||
June | |||
* Send out meeting announcement and meeting agenda to Board of Directors | |||
* E-mail meeting minutes to Board of Directors | |||
* Request Board of Directors to brainstorm potential Bylaw revisions prior to July meeting | |||
* Facebook/Instagram/Yodeck Posts - SOCIAL | |||
* Facebook/Instagram/Yodeck Posts - SWIM TEAM | |||
* Compile/E-mail June newsletter (after board meeting) | |||
* Collaborate with club manager - SWIM LESSON REGISTRATION | |||
July | |||
* Send out meeting announcement and meeting agenda to Board of Directors | |||
* E-mail meeting minutes to Board of Directors | |||
* Facebook/Instagram/Yodeck Posts - SOCIAL | |||
* Facebook/Instagram/Yodeck Posts - SWIM TEAM | |||
* Compile/E-mail July newsletter (after board meeting) | |||
* Coordinate Board of Directors nominations (with photo/biography) | |||
* Discuss and send out proposed Bylaw revisions to membership | |||
* Determine date of general membership meeting (mid/end August) | |||
* Collaborate with club manager - SWIM LESSON REGISTRATION | |||
August | |||
* Send out meeting announcement and meeting agenda to Board of Directors | |||
* E-mail meeting minutes to Board of Directors | |||
* Facebook/Instagram/Yodeck Posts - SOCIAL | |||
* Compile/E-mail August newsletter (after board meeting) | |||
* Coordinate Board of Directors nominations (with photo/biography) | |||
* Discuss and send out proposed Bylaw revisions to membership | |||
* E-mail general membership with ballot and annual meeting notice | |||
* Collaborate with club manager - BACK TO SCHOOL HOURS | |||
September | |||
* Send out meeting announcement and meeting agenda to Board of Directors | |||
* E-mail meeting minutes to Board of Directors | |||
* Facebook/Instagram/Yodeck Posts - SOCIAL | |||
* E-mail End of Season survey to membership | |||
October | |||
* Secure location for Board Meeting | |||
* Send out meeting announcement and meeting agenda to Board of Directors (and newly elected Board) | |||
* E-mail meeting minutes to Board of Directors | |||
* E-mail End of Season survey to membership | |||