Board Building and Grounds: Difference between revisions
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All work should be approved by the board (or a subset of the board, where appropriate) prior to project kick-off. For large projects (particularly those above $1,500), three bids should be obtained. This is subject to the discretion of the board; some jobs may requiring hiring a specific contractor, for instance. | All work should be approved by the board (or a subset of the board, where appropriate) prior to project kick-off. For large projects (particularly those above $1,500), three bids should be obtained. This is subject to the discretion of the board; some jobs may requiring hiring a specific contractor, for instance. | ||
=== Paperwork === | |||
As requested by the treasurer, all contractors must provide a <b>Certificate of Insurance</b> prior to arriving for work. In addition, the following are requested where possible: | As requested by the treasurer, all contractors must provide a <b>Certificate of Insurance</b> prior to arriving for work. In addition, the following are requested where possible: | ||
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A W-9 is also necessary for tax purposes (may not necessarily need to provide up-front). The official name of the club is "Fairway Farms Swim & Tennis Club, Inc.", where needed. | A W-9 is also necessary for tax purposes (may not necessarily need to provide up-front). The official name of the club is "Fairway Farms Swim & Tennis Club, Inc.", where needed. | ||
=== Off-Season Work === | |||
Ensure that contractors are aware in advance if the building will not have running water (during the off-season). It may be advisable to mark toilet stalls as "out of order" as a reminder (based upon past experience). The clubhouse has no insulation; some warming may be possible via electric heat, though be mindful of the cost. The basement will typically dip into the 40's or 30's mid-winter. | |||
== Lessons Learned == | == Lessons Learned == | ||