Manager Responsibilities

IMPORTANT: This information is presently under review, awaiting updates from the 2021 pool manager and/or board.

Daily

• Establish and maintain a safe pool environment.
• Unlock and open up the clubhouse and pool at the beginning of the shift.
• Ensure that all doors are locked when closing.
• Test chlorine and pH using the testing kit; adjust as needed using Chemtrol controller.
• Help and support staff perform all opening duties so the club is ready upon opening.
• Help and support staff perform all closing duties so the club is properly locked, cleaned, and shut down at night.
• Make periodic rounds of pool deck to support lifeguards as needed.
• Attend to any member needs.
• Support staff with any cleaning that needs to be done around the grounds and picnic areas.
• Support staff with member check-in.
• Clean out strainer basket as needed. Flow level should be between 450 and 650 gallons per minute.
• Sign-off on shift changes as needed.
• Count guest fees when closing.
• Double-check and sign-off on snack bar cash and coin forms.
• Maintain the EGLE (State of Michigan) Public Swimming Pool Monthly Operation Report.

Weekly

• Test pool water for Cyanuric acid, calcium hardness, and total alkalinity levels using the testing kit.
• Add chemicals as needed in order to maintain appropriate levels of above.

Bi-Weekly

• Submit payroll.
• Schedule swimming lessons.
• Ensure swimming lessons are appropriately staffed.

Monthly

• Ask staff for schedule requests, reminding them that requests will be granted based on the needs of the schedule.
• Create lifeguard and snack bar schedule.
• Conduct lifeguard in-services.

As-Needed

• Order pool chemicals.
• Order cleaning supplies/paper products for restrooms.
• Help lifeguards complete injury/incident reports.
• Report any staff issues to the board President.
• Ensure pool is vacuumed.
• Maintain the party calendar:
  • No more that 50 guests for parties on weekends.
  • No limit (but within reason) during the week.
  • When needed, seek board approval (president or otherwise).

Pre-Season

• Prepare for the Pool Annual Inspection.
• Assist the board president and vice president with staffing and interviews.
• Order lifeguard and snack bar t-shirts.
• Order lifeguard bathing suits and whistles.
• Gather initial staff schedule requests, reminding staff that requests are granted based on the needs of the schedule.
• Create and distribute first staff schedule of the summer.
• Create a staff phone list.
• Attend the president/board pre-season staff meeting.
• Review staff expectations at pre-season meeting.
• Review shift change policy with staff at pre-season meeting.
• Obtain updated copies of lifeguards’ certification to post in the clubhouse.
• Attend snack bar training so managerial staff is aware of new/continued expectations.
• Purchase any needed office supplies.
• Set up the party calendar.
• Re-stock first aid supplies.
• Coordinate with Building & Grounds to balance pool chemicals.