Asset Registry: Difference between revisions

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Asset Registry (view source)

Revision as of 12:10, 13 August 2022

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The asset registry was created by Sally Duffy and team, as part of the 2020 Capital Assessment Committee.  From 2021 onward, it is to be regularly maintained by Building & Grounds and reviewed by the board as a whole.
The Asset Registry is maintained by Building & Grounds and reviewed by the board as a whole.  The original version was created by Sally Duffy and the 2020 Capital Assessment Committee.


<b>Last Updated:</b> May 2nd, 2022
<b>Last Updated:</b> August 13th, 2022


Where possible, inflation is considered (using [https://smartasset.com/investing/inflation-calculator this calculator], for instance).  Future investment is a "best guess" and is based upon past quotes or work, where possible.
Where possible, inflation is considered (using [https://smartasset.com/investing/inflation-calculator this calculator], for instance).  Future investment is a "best guess" based upon past quotes or work, where possible.  NOTE: A higher-than-expected inflation rate has taken effect in 2022.  This has not necessarily been factored into calculations at this time (August 2022).


{| class="wikitable"
{| class="wikitable"
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|$420
|$420
|
|
|The hot water circulator pump is a Grundfos Alpha2 15-55SFC (99163937) stainless steel circulation pump (1/16 HP).  The replacement cost is $330 in 2021 (may be cheaper on surplus).  Circulation pumps are cited to last 10 years - but as always, subject to environment and use.
|The hot water circulator pump is a Grundfos Alpha2 15-55SFC (99163937) stainless steel circulation pump (1/16 HP).  The replacement cost is $330 in 2021 (maybe cheaper on surplus).  Circulation pumps are cited to last 10 years - but as always, subject to environment and use.
|-
|-
|Dehumidifier
|Dehumidifier
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|None
|None
|5
|5
|style="background:#FFEB9C|4
|style="background:#FFEB9C|3
|$330
|$330
|$380
|$380
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|None
|None
|5
|5
|style="background:#FFEB9C|5
|style="background:#FFEB9C|4
|$340
|$340
|$380
|$380
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|$40
|$40
|$230
|$230
|The basement fire extinguisher is a Buckeye ABC unit (exact model TBD).  Six-year maintenance ($38 in 2021 dollars) is due in 2027 and 2037 (was originally due in 2023 per manufacture date, but occurred in 2021).  Replacement ($90 in 2021 dollars) is due in 2029 and 2041.  Annual servicing ($6 in 2021 dollars) is required.  Prices adjusted for inflation.
|The basement fire extinguisher is a Buckeye ABC unit (exact model TBD).  Six-year maintenance ($38 in 2021 dollars) is due in 2027 and 2037 (was originally due in 2023 per manufacture date but occurred in 2021).  Replacement ($90 in 2021 dollars) is due in 2029 and 2041.  Annual servicing ($6 in 2021 dollars) is required.  Prices are adjusted for inflation.
|-
|-
|Foundation/Walls
|Foundation/Walls
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|
|$16,000
|$16,000
|Installed a new internal weeping tile system and sump pump in 2021.  Assume that after 20 years, the system may need to be replaced (again).  Painted basement walls with Liquid Rubber and Drylok in 2021.  Hydrostatic pressure is causing a bulge to appear on the east wall (near the staircase).  TBD cost to address in the 5-10 year window (as of 2021) unless movement/cracking makes the project more urgent.
|Installed a new internal weeping tile system and sump pump in 2021.  Assume that after 20 years, the system may need to be replaced (again).  Painted basement walls with Liquid Rubber and Drylok in 2021.  Hydrostatic pressure is causing a bulge on the east wall (near the staircase).  TBD cost to address in the 5-10 year window (as of 2021) unless movement/cracking makes the project more urgent.
|-
|-
|Freezer (Chest)
|Freezer (Chest)
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|None
|None
|20
|20
|style="background:#C6EFCE|12
|style="background:#C6EFCE|8
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|None
|None
|20
|20
|style="background:#C6EFCE|12
|style="background:#C6EFCE|11
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|The distribution panel was informally inspected in 2021.  No signs of issues.  No plans for service or replacement in the near future.
|The distribution panel was informally inspected in 2021.  No signs of issues.  No plans for service or replacement soon.
|-
|-
|Network Equipment
|Network Equipment
|2020
|2020
|2021
|2022
|5
|5
|style="background:#FFEB9C|4
|style="background:#FFEB9C|3
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|Some replacement of equipment is anticipated every 5 years due to product end-of-life (EOL), failures, or technology upgrades.  The cost is not known at this time.
|Some equipment replacement is anticipated every 5 years due to product end-of-life (EOL), failures, or technology upgrades.  The cost is not known at this time.  A new 24-port PoE network switch was installed in 2022.
|-
|-
|Sump Pump
|Sump Pump
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|2021
|2021
|8
|8
|style="background:#C6EFCE|7
|style="background:#C6EFCE|6
|
|
|$5,300
|$5,300
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|None
|None
|5
|5
|style="background:#FFEB9C|4
|style="background:#FFEB9C|3
|$60
|$60
|$70
|$70
|$80
|$80
|$90
|$90
|The network battery backup is an APC Smart-UPS SMC1500-2U.  It uses four [https://www.power-sonic.com/product/ps-1270/ PS-1270] lead-acid batteries (the replacement cost for the Power Sonic brand is $13 each from a local distributor).
|The network battery backup is an APC Smart-UPS SMC1500-2U.  It uses four [https://www.power-sonic.com/product/ps-1270/ PS-1270] lead-acid batteries (the replacement cost for the Power Sonic brand is $13 each from a local distributor).
|-
|-
|Water Heater
|Water Heater
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|-
|-
|Tennis Nets
|Tennis Nets
|2007
|2022
|None
|None
|10
|10
|style="background:#FFC7CE|None
|style="background:#C6EFCE|10
|$400
|$400
|
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|The existing tennis nets are Edwards TNET30LS (30LS) nets.  The date code on the nets suggests a manufacturing date of November 2007.  The nets are missing the center strap, support ropes and the vinyl appears to be worn from years of exposure.  Replacement is recommended as soon as possible.
|New Edwards 30LS "Wimbledon Nets" were purchased in late 2021, and installed in the spring of 2022.
|-
|-
|Tennis Pole Hardware
|Tennis Pole Hardware
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|The age of the existing poles and associated hardware is not known.  As of 2021, one winder is broken, and replacement is recommended for both.  A [https://douglas-sports.com/product/e-z-reel-replacement-reel-with-hardware Douglas E-Z Reel (SKU: 53420)] appears to be a suitable replacement.  The cost is about $65-80 depending on the vendor.
|The age of the existing poles is not known.  In 2022, two new "53420-B EZ Tennis Post Replacement Reels" from "Tennis Court Supply" were installed.
|-
|-
!colspan="10"|Clubhouse
!colspan="10"|Clubhouse
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|It appears (but has not been confirmed) that the awning was installed in 1997.  The fabric material is assumed to be Sunbrella - which has a 10 year rated lifespan.  However, 24 years later (as of 2021), it still looks good.  The fabric was cleaned per manufacturer recommendations in 2020.  No planned replacement until it is aesthetically necessary.
|It appears (but has not been confirmed) that the awning was installed in 1997.  The fabric material is assumed to be Sunbrella, with a 10-year rated lifespan.  However, 24 years later (as of 2021), it still looks good.  The fabric was cleaned per manufacturer recommendations in 2020.  No planned replacement until it is aesthetically necessary.
|-
|-
|Breaker Panel ([[Electrical System#Basement Panel RLP-1|RLP-1]])
|Breaker Panel ([[Electrical System#Basement Panel RLP-1|RLP-1]])
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|The "upstairs" panel was added in [[Club History#2007|2007]] presumably to support additional circuits (hand dryers, etc).  No plans to replace in the 20 year window.
|The "upstairs" panel was added in [[Club History#2007|2007]] presumably to support additional circuits (hand dryers, etc).  No plans to replace in the 20-year window.
|-
|-
|Changing Table
|Changing Table
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|None
|None
|20
|20
|style="background:#C6EFCE|19
|style="background:#C6EFCE|18
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|The baby changing station is a Koala Kare KB200 (replacement cost is $210 based on average online pricing as of 2021).  The lifespan is a guess and may be adjusted depending on observations of wear and tear in future years.  No planned replacement within the 20-year window at this time (as of 2021).
|The baby changing station is a Koala Kare KB200 (replacement cost is $210 based on average online pricing as of 2021).  The lifespan is a guess and may be adjusted depending on observations of wear and tear in future years.  There is no planned replacement within the 20-year window (as of 2021).
|-
|-
|Chimney
|Chimney
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|None
|None
|5
|5
|style="background:#FFEB9C|5
|style="background:#FFEB9C|4
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|The ceiling drywall in the lobby is failing near the north end.  Much like in the snack shack and family restroom, replacement will be necessary.  The cost is to be determined.
|Repairs were made to the drywall near the north end (to address sagging) during the 2022 lobby renovation.  At this time, it was observed that repairs had previously been made near the "Fairway Farms" glass by the stairs.   
|-
|-
|Electrical
|Electrical
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|
|
|TBD
|TBD
|<p>Much of the wiring in the clubhouse is original to the 1966 installation.  Fortunately, #12 AWG copper was used throughout, run in rigid conduit.</p><p>In 2020, the wiring was inspected and found to be in good condition.  Nearly all receptacles, switches, and fixtures were replaced.  All associated connections (screws, wire nuts) were removed, cleaned of oxidation, and re-terminated.  Wiring in panels ([[Electrical System#Basement Panel RLP-1|RLP-1]] and [[Electrical System#Basement Panel RLP-2|RLP-2]]) was cleaned up, and all branch-side lugs were torqued to spec.</p><p>The basement switchgear was inspected and deemed to be in good operating condition (no replacement planned).</p><p>Replacement of certain receptacles, switches and fixtures may be needed on a 10-year interval.  The cost is TBD.</p>
|<p>Much of the wiring in the clubhouse is original to the 1966 installation.  Fortunately, #12 AWG copper was run in rigid conduit throughout.</p><p>In 2020, the wiring was inspected and found to be in good condition.  Nearly all receptacles, switches, and fixtures were replaced.  All associated connections (screws, wire nuts) were removed, cleaned of oxidation, and re-terminated.  Wiring in panels ([[Electrical System#Basement Panel RLP-1|RLP-1]] and [[Electrical System#Basement Panel RLP-2|RLP-2]]) was cleaned up, and all branch-side lugs were torqued to spec.</p><p>The basement switchgear was inspected and deemed to be in good operating condition (no replacement planned).</p><p>Replacement of certain receptacles, switches and fixtures may be needed on a 10-year interval.  The cost is TBD.</p>
|-
|-
|Exit Signs
|Exit Signs
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|None
|None
|5
|5
|style="background:#FFEB9C|4
|style="background:#FFEB9C|3
|$80
|$80
|$90
|$90
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|None
|None
|50
|50
|style="background:#C6EFCE|24
|style="background:#C6EFCE|23
|
|
|
|
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|2020
|2020
|12
|12
|style="background:#C6EFCE|7
|style="background:#C6EFCE|6
|$70
|$70
|$140
|$140
|$80
|$80
|$180
|$180
|The clubhouse (lobby) fire extinguisher is an Advantage ADV-10, as of 2021, last serviced in May 2020 (per punch tag).  Six-year maintenance ($38 in 2021 dollars) is assumed due in 2022 and 2034. Replacement ($90 in 2021 dollars) is due in 2028 and 2040. Annual servicing ($6 in 2021 dollars) is required. Prices adjusted for inflation.  
|The clubhouse (lobby) fire extinguisher is an Advantage ADV-10, as of 2021, last serviced in May 2020 (per punch tag).  Six-year maintenance ($38 in 2021 dollars) is assumed due in 2022 and 2034. Replacement ($90 in 2021 dollars) is due in 2028 and 2040. Annual servicing ($6 in 2021 dollars) is required. Prices are adjusted for inflation.  
|-
|-
|Floor
|Floor
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