Asset Registry

The asset registry was created by Sally Duffy and team, as part of the 2020 Capital Assessment Committee. From 2021 onward, it is to be regularly maintained by Building & Grounds and reviewed by the board as a whole.

Where possible, inflation is considered (using this calculator, for instance). Future investment is a "best guess" and is based upon past quotes or work, where possible.

Item	Life Cycle (Years)				Required Future Investment				Comment
	Install Year	Last Rehab Year	Typical Useful	Estimated Remaining (2021)	1-5 Years	5-10 Years	10-15 Years	15-20 Years
Clubhouse Building
Awning	1997	2020	TBD	TBD					It appears (but has not been confirmed) that the awning was installed in 1997. The fabric material is assumed to be Sunbrella - which has a 10 year rated lifespan. However, 24 years later (as of 2021), it still looks good. The fabric was cleaned per manufacturer recommendations in 2020. No planned replacement until it is aesthetically necessary.
Computer	2021	None	5	5					A regular refresh cycle for the front-desk computer is planned. The replacement cost is TBD (donated/retired business PCs preferred).
Exit Signs	2020	None	5	4	$80	$90	$100	$120	The lifespan of the exit signs (2) is largely determined by the ability of the internal rechargeable batteries to sustain 90 minutes of illumination upon power failure. This is an annual city inspection requirement. The battery pack may be replaceable. If not, off-brand exist signs with floodlights can be had for as little as $40 (or less) on Amazon.
Gutters	Unknown	Unknown	20	None		TBD			Gutters are in disrepair (leaking) and should be replaced. The plan is for the 5-10 year window (as of 2021). Had quotes in 2020 - need to locate for reference.
Hand Dryers	2007	None	25	13			$400		The existing American Dryer (Global Dryer) model GX1 units were installed in 2007. Lifespan is a guess. The cost is for two replacement units in 2032 ($150/ea in 2021 prices). Labor not included.
PA Amplifier	2020	None	20	19				$1,300	The lifespan of the amplifier is based upon a lot of factors; 20 years is an educated guess. The biggest enemies to its longevity are excessive heat, dirt infiltration, and condensation. Keeping the amplifier cool and clean is critical. Often amplifiers fail due to their power supply capacitors failing; these may or may not be replaceable (the unit may be serviceable). The cost is an estimate, based upon the retail cost of the existing JBL CSMA 2120, plus inflation, in 2040.
Roof	2014	None	20	13					The assumption is that the clubhouse roof was replaced in 2014.
Steel Doors	1966	Unknown	30	None	$7,000		$8,000		Propose replacing 2 restroom exterior doors (failing) and 3 interior restroom doors (men's and women's) 1-5 years. Propose replacing all others - 2 exterior doors and 2 interior doors in 10-15 years.
Showers	TBD	None	TBD	TBD
Toilets	TBD	None	TBD	TBD					The installation date of the toilets is not known. NOTE: Toilet valves are a separate topic.
Toilet Valves	1966	2021	5	5	$1,100	$1,300	$1,400	$1,600	Numerous toilet valves were replaced in 2021. Rebuild kits may work to a point; replacement is suggested after numerous rebuilds.
UPS Batteries (Front Desk)	2020	None	3	2
Windows
Snack Shack
Refrigerator	1997	2021	20	None	$500	$500	$4,600		The existing model is a True T-23, DOM: 1-May-1997. Last checked out by a refrigeration contractor in 2021. Setting aside $500 in 1-5 years and $500 in 5-10 years for repairs, replacement with another a True unit in 10-15 (unit will be nearly 40 years old). No known issues with the existing unit other than it is 24 years old (as of 2021), exceeding the expected lifespan. That said - given the seasonal use, it may last longer. A True unit is highly repairable (as long as the fundamentals such as the cabinet are sound).
Stand-up Freezer	2014	2021	20	13		TBD	$4,100		The existing model is a Supera F1R-1, DOM: 30-Mar-2014. Last checked out by a refrigeration contractor in 2021. The Supera brand is not well known/respected and may not last within the typical 15-20 year lifespan cited for commercial kitchen refrigeration units. Repair parts may not be available (Supera appears to be defunct). The estimated replacement cost is based upon an equivalent True unit.
Microwave #1	2016	None	5	None	$400		$500		The existing model is a Sunbeam SGB8901. This is a residential unit, and is over-stressed by high duty cycle use. The average residential microwave is said to last 7 years - the estimate has been reduced to 5 as an estimate per the part-time heavy use. The estimated replacement cost is based upon the purchase of a commercial microwave, better suited for the purpose.
Microwave #2	2017	None	5	None	$400		$500		The existing model is a Samsung MS11K3000AS. This is a residential unit, and is over-stressed by high duty cycle use. The average residential microwave is said to last 7 years - the estimate has been reduced to 5 as an estimate per the part-time heavy use. The estimated replacement cost is based upon the purchase of a commercial microwave, better suited for the purpose.
Ice Cream Freezer	2012	None	20	11			$1,200		The "Blue Bunny Ice Cream" freezer is a model 46SLC-LH-MFB, built in 2012. The replacement cost is estimated to be $900 (an Avantco DFC16-HCL in 2021 dollars, adjusted for inflation in 2032). Past experience during a power outage suggests that these units are not particularly well insulated. A better replacement may be desired when the 20 year estimated lifespan (2032) arrives.
Basement
Chest Freezer	TBD	TBD	20	TBD					The existing model is a Kelvinator Commercial KCCF170WH. The date of manufacture is not known.
Chest Freezer	2016	None	20	15				TBD	The existing model is an Electrolux KCCF160QWA commercial freezer. The replacement cost is not known at this time.
Ice Cream Freezer	2010	None	20	12			TBD		The "Blue Bunny Ice Cream" freezer is a model RIO S125, built in 2010. The replacement cost is estimated to be $900 (an Avantco DFC16-HCL in 2021 dollars, adjusted for inflation in 2030). Past experience during a power outage suggests that these units are not particularly well insulated. A better replacement may be desired when the 20 year estimated lifespan (2030) arrives.
Stand-up Freezer	2013	None	20	12			TBD		The existing model is a Whirlpool EV161NZTQ02 household freezer. The replacement cost is not known at this time.
Foundation/Walls	1966	2021	20	20		TBD		$16,000	Installed a new internal weeping tile system and sump pump in 2021. Assume that after 20 years, the system may need to be replaced (again). Painted basement walls with Liquid Rubber and Drylok in 2021. Hydrostatic pressure is causing a bulge to appear on the east wall (near the staircase). TBD cost to address in the 5-10 year window (as of 2021) unless movement/cracking makes the project more urgent.
Water Heater	2007	2018	10	None		$9,000			The water heater is confirmed to have been installed in 2007, both by the serial number and by the permit pulled noted in club history. The existing unit is a Lochinvar TNR200-100 (100 gallon) fully condensing water heater. The standard "rule of thumb" is to pre-emptively replace a water heater at the 10-year mark. However, the fact that the water heater is drained and dormant from about September to April should have some longevity benefit. Replacement is assumed to be necessary within the 5-10 year span (as of 2021), if not earlier. The replacement cost is a rough estimate based on the cost for an equivalent unit in 2021. Due to supply chain issues, prices are abnormally high, and it is difficult to predict where pricing may be in 5+ years.
Dehumidifier	2020	None	5	4	$330	$380	$420	$480	The existing model is a Toshiba TDDP5012ES2 50pint/day unit (DOM: 08/2019, but not placed into service until 2020). The replacement cost is $300. Dehumidifiers tend to be short-lived (especially in high humidity, high duty cycle environments). It is estimated that this unit may only last 5 years.
Dehumidifier	2021	None	5	5	$340	$380	$430	$490	The existing model is a Frigidaire (Electrolux) FGAC7044U101 (DOM: 01/2019, but not placed into service until 2021). The replacement cost is $300. Dehumidifiers tend to be short-lived (especially in high humidity, high duty cycle environments). It is estimated that this unit may only last 5 years.
Main Distribution Panel	1966
Tempering Valve	2020
UPS Batteries (Network)	2020
Breaker Panel (RLP-2)	1966
Small Pavilion
Large Pavilion
Ceiling Fans	2020	None	10	9			$640		The ceiling fans (2) are Home Decorators Collection Windward 68-in units (Home Depot SKU #1004794977). The replacement cost as of 2021 is $249/ea (adjusted to $320/ea for 2030). An estimated lifespan of 10 years is predicted (assuming proper off-season storage per B&G standard procedure). An equivalent replacement should be as large as possible (i.e. 68-in diameter) and with integrated LED lighting.
Roof	2008	2021	20	13		TBD			The roof is assumed to be original to pavilion construction in 2008. It was noted by a contractor performing repairs in 2021 that the spacing of the shingles is not correct. The repair was made to match the improper spacing.
Gas Grills	2007	2020	30	16	TBD	TBD	TBD	TBD	Lifespan is a guess. Installed in 2007 (assumed). Grills were largely rebuilt/refurbished in 2020. Replacement parts should keep them going for the foreseeable future. Maintenance costs are TBD.
Basketball and Tennis Courts
Basketball Poles	2018
Surface	Unknown	Unknown	5	None		$82,000
Tennis Nets	2007	None	10	None	$400				The existing tennis nets are Edwards TNET30LS (30LS) nets. The date code on the nets suggests a manufacturing date of November 2007. The nets are missing the center strap, support ropes and the vinyl appears to be worn from years of exposure. Replacement is recommended as soon as possible.
Tennis Pole Hardware	Unknown	Unknown	TBD	TBD	$150				The age of the existing poles and associated hardware is not known. As of 2021, one winder is broken, and replacement is recommended for both. A Douglas E-Z Reel (SKU: 53420) appears to be a suitable replacement. The cost is about $65-80 depending on the vendor.
Pool
Cover	2016	None	TBD	TBD					Need to determine the expected lifetime. No replacement is planned in the 1-5 year term.
Diving Board	Unknown	2020
Drain Grates	TBD	TBD	TBD	TBD					Drain grates have an expiration date. Likely to be replaced with marcite, if necessary.
Guard Stands
Guard Umbrellas
Handrails
Ladders
Lane Markers
Marcite	1966	Unknown	10	None	$100,000		$128,000		Pricing subject to further review; a budgetary estimate. The plan for 2022 replacement is being developed here. Assume some amount of marcite replacement is necessary every 10 years.
Safety Ropes
Slides	2007	2020	20	6		$10,200			The south slide is an SR Smith TurboTwister, the north slide is an SR Smith Typhoon. The replacement cost for each is $4,000 and $2,900 based on average 2021 online pricing. The installation date of the existing slides is not known; a serial number that suggests 2008 appears on the Typhoon. Both slides are showing signs of deterioration (superficial cracking as of 2021) and are targeted for replacement within 5-10 years. Epoxy patching will be used in the meantime. The replacement cost is estimated for 2028 and includes $2,000 for labor. The listed lifespan is an estimate, and based upon this target date.
Starting Block Anchors	2018
Underwater Lights	Unknown	Unknown	Varies	None	$6,600	$1,000	$1,000	$7,000	The proposal to retrofit pool lights is detailed here. $1,000 has been added to that cost to install new Aladdin rings during 2022. $2,000 covers potential repairs/replacements through 2036, at which point $7,000 has been estimated for the replacement of the LEDs (best guess lifespan is about 15 years).
Grounds
Patio Set
Parking Lot	2000	2020	5	4	$14,400	$16,300	$18,500	$20,800	The asphalt parking lot was first installed in 2000. Maintenance is necessary every 5-7 years (largely subject to weather). Maintenace was known to have been performed in 2015 and 2020. Cost for 2025, 2030, 2035, and 2040 is based on the prior estimate (for 2020) with inflation.
Picnic Tables (Plastic)	2007	None	20	6	TBD	TBD	TBD	TBD	A spot check of a few tables suggests that the entire lot may have been purchased (or at least manufactured) in 2007. Some tables are starting to mechanically fail and have been temporarily repaired. Some of the painted metal parts are flaking/rusting. It likely makes the most sense to start purchasing a small number of tables to begin replacement of the worst units over time - unless there is a substantial benefit from a bulk order. The lifespan of 20 years is based upon current wear and tear. It seems possible that within 6 years (from 2021), the condition of some tables may be approaching "poor". To be determined.
Picnic Tables (Wooden)	Unknown	2021	Unknown	Unknown	$100	$110	$130	$150	Outright replacement of the wooden picnic tables (7 on the property as of 2021) is not anticipated. Instead, periodic wood/hardware replacement, along with stripping/painting should keep the tables in good working order. Predicting the cost of maintenance is difficult, given the volatile cost of lumber. Assume $100 every 5 years, adjusted for inflation.
Play Structure	2016	None	20	15		TBD		TBD	The present Miracle Recreation play structure (and swing sets) were installed in 2016. Miracle recommends playground updates every 8-10 years; playgrounds can last 10-20 or more years dependent upon weather and usage. An estimated replacement date of 20 years is given, though the equipment may last longer. Regular inspections must be performed. Assume some maintenance cost within 5-10 years (from 2021).
Privacy Fence	2021	None	TBD	TBD					Installed in 2020, minor repairs in 2021.
Shed	1986	2021
Water Gate Valve	2021	None	40	40					The prior gate valve lasted about 40 years before showing issues; it is assumed that the new gate valve will have a similar lifespan. No planned maintenance or replacement prior to 2061.
WiFi APs	2020	None	5	4	$380	$420	$480	$540	The present APs were installed in 2020 and are fully supported as of 2021. An estimated life of 5 years is given, largely due to the likelihood that the product will go EOL by then. 2 of the 3 APs are mounted outdoors, and the 3rd exists in a non-climate controlled building (clubhouse). The APs are powered year-round to help drive off potential internal condensation. Still, exposure may reduce their lifespan. If the product is still supported after the 5-year mark (2025), and the units are functional, an evaluation of the performance vs. a replacement should be considered. The replacement cost in 2021 is $125/ea (3 units). A replacement cycle of 5 years is assumed (units may remain in service longer).
Volleyball Net	2021	None	5	5		$220	$250	$280	The decision to purchase a more durable volleyball net in 2021 appears to have been a good one; the net held up well for the whole season (versus cheaper nets that had to be replaced sometimes multiple times per season). A lifespan of 5 years is anticipated, as UV will eventually break down the vinyl. The existing net is a VolleyballUSA HD2. Replacement cost is $200, adjusted for inflation on a 5 year interval.
Pool Deck
Chairs	Varies	TBD	TBD	TBD	TBD	TBD	TBD	TBD	Some regular chairs are in need of repair/replacement. As of the manager's last accounting in 2021, of the 29 regular chairs, 9 are in need of repair. Numbers to be confirmed. A plan should be formed to begin staged replacement. Coordination with other area clubs may be cost beneficial.
Fence	2014
Lounges	Varies	TBD	TBD	TBD	TBD	TBD	TBD	TBD	A significant number of the lounge chairs are in need of repair/replacement. As of the manager's last accounting in 2021, of the 187 lounge chairs, 6 are not usable. A significant number of the others are worn and should be replaced in the near future. Numbers to be confirmed. A plan should be formed to begin staged replacement. Coordination with other area clubs may be cost beneficial.
Pump House
Acid Pump	2017	Unknown	10	6					The acid pump is a Stenner 45M5. The replacement cost in 2021 is about $400.
Boiler	2004	2021	10	TBD	$2,500	$25,000			It is difficult to say how long the pool heater should last. The plan (as of 2021) is to replace in 5-10 years. Multiple inspections and component replacements were made in 2020 and 2021. The heat exchanger was replaced somewhere around 2011 (exact year not noted). It is expected that some burners may need to be replaced in the next 5 years ($2,500 or less). Some references indicate that the pool heater may only last 10 years, but this is clearly subject to a number of variables.
Chlorinator Pump	2013	2021	10	2	$300		$540		The chlorinator pump appears to be original to the chlorinator install (about 2013). The shaft seal was replaced in 2021. Prior to that, the shaft seal (and faceplate) were replaced in 2018. Given the recent repair interval, and overall physical appearance of the motor, replacement is recommended at the 10 year mark (within the 8-15 year recommended window). It is a bit difficult to judge how long it may last, as it operates at a relatively low duty cycle, but is exposed to super-chlorinated water and vapors. The existing motor is a Hayward Century SP1515-Z-1-EFTC 1.5 HP pool pump. The estimated replacement cost is $300. Shaft seal replacement (parts and labor) cost has been about $100.
Exhaust Fan	2021	None	5	5		$180	$200	$220	The exhaust fan is a Dayton 10N201 (1/6 HP 1400 CFM). The thermostat circuit has been bypassed; the fan is intended to operate 24/7 when the pool is operating. The estimated useful life is based upon an assumption that the chemical vapors may cause premature failure. The fan may last significantly longer.
Filter Sand	2013	2021	10	2	TBD		TBD		The pool filter tank sand was last changed in 2013. For an outdoor pool, this generally should be done every 10 years (which can coincide with marcite replacement). The cost is pending. Sand was stirred in 2021.
Flow Meter (Bypass)
Flow Meter (Output)
GFCI Switches	2020
Main Pump	1995	Unknown	30	Unknown					The installation date of the pump is not known; estimated to be from the mid-'90s based on word of mouth. The impeller and seals should be replaced every 20-40 years; it is likely due for maintenance soon.
Main Pump Motor	2016	None	10	5		$1,700		$2,200	The main pump motor is a 15 HP 230 VAC unit, as detailed here.
Piping (Post Pump)	2021
Piping (Pre Pump)
Piping (Surge Tank)
Pool Vacuum	TBD
Pool Vacuum Battery	TBD	TBD	TBD	TBD
Probe (pH)	2020	2021	3	2	$140	$160	$180	$200	Typically, the pH probes are rated to last a single year. However, with proper usage, calibration and off-season storage, it's assumed they'll last 2-3 years. The cost of calibration reagent(s) are not included here, though should be considered with the chemical costs.
Probe (ORP)	2020	2021	3	2	$220	$240	$280	$310	Typically, the ORP probes are rated to last a single year. However, with proper usage, calibration and off-season storage, it's assumed they'll last 2-3 years.
Roof	Unknown	2021	20	Unknown			TBD		The date of installation is not known. Repairs to the roof were made in 2021 to address a leak around the exhaust fan. The roofer noted that 3 layers are present - this may result in added labor/disposal cost. The roof is in serviceable condition for now (2021). Plan on replacement in 10 years.
Sump Pump	2021	None	10	10			$300