Asset Registry

The asset registry was created by Sally Duffy and team, as part of the 2020 Capital Assessment Committee. From 2021 onward, it is to be regularly maintained by Building & Grounds and reviewed by the board as a whole.

Where possible, inflation is considered (using this calculator, for instance). Future investment is a "best guess" and is based upon past quotes or work, where possible.

Item	Life Cycle (Years)				Required Future Investment				Comment
	Install Year	Last Rehab Year	Typical Useful	Estimated Remaining (as of 2021)	1-5 Years	5-10 Years	10-15 Years	15-20 Years
Clubhouse Building
Awning	1997
Computer	2021	None	5	5
Privacy Fence	2021	None	TBD	TBD					Installed in 2020, minor repairs in 2021.
Gutters	Unknown	Unknown	20	None		TBD			Gutters are in disrepair (leaking) and should be replaced. The plan is for the 5-10 year window (as of 2021). Had quotes in 2020 - need to locate for reference.
Hand Dryers	2007
Steel Doors	1966	Unknown	30	None	$7,000		$8,000		Propose replacing 2 restroom exterior doors (failing) and 3 interior restroom doors (men's and women's) 1-5 years. Propose replacing all others - 2 exterior doors and 2 interior doors in 10-15 years.
PA Amplifier	2020
Toilets	TBD	None	TBD	TBD					The installation date of the toilets is not known. NOTE: Toilet valves are a separate topic.
Toilet Valves	1966	2021	5	5	$1,100	$1,300	$1,400	$1,600	Numerous toilet valves were replaced in 2021. Rebuild kits may work to a point; replacement is suggested after numerous rebuilds.
UPS Batteries (Front Desk)	2020
Showers	TBD	None	TBD	TBD
Windows
Snack Shack
Refrigerator	1997	2021	20	None	$500	$500	$4,600		The existing model is a True T-23, DOM: 1-May-1997. Last checked out by a refrigeration contractor in 2021. Setting aside $500 in 1-5 years and $500 in 5-10 years for repairs, replacement with another a True unit in 10-15 (unit will be nearly 40 years old). No known issues with the existing unit other than it is 24 years old (as of 2021), exceeding the expected lifespan. That said - given the seasonal use, it may last longer. A True unit is highly repairable (as long as the fundamentals such as the cabinet are sound).
Stand-up Freezer	2014	2021	20	13		TBD	$4,100		The existing model is a Supera F1R-1, DOM: 30-Mar-2014. Last checked out by a refrigeration contractor in 2021. The Supera brand is not well known/respected and may not last within the typical 15-20 year lifespan cited for commercial kitchen refrigeration units. Repair parts may not be available (Supera appears to be defunct). The estimated replacement cost is based upon an equivalent True unit.
Microwave #1	2016	None	5	None	$400		$500		The existing model is a Sunbeam SGB8901. This is a residential unit, and is over-stressed by high duty cycle use. The average residential microwave is said to last 7 years - the estimate has been reduced to 5 as an estimate per the part-time heavy use. The estimated replacement cost is based upon the purchase of a commercial microwave, better suited for the purpose.
Microwave #2	2017	None	5	None	$400		$500		The existing model is a Samsung MS11K3000AS. This is a residential unit, and is over-stressed by high duty cycle use. The average residential microwave is said to last 7 years - the estimate has been reduced to 5 as an estimate per the part-time heavy use. The estimated replacement cost is based upon the purchase of a commercial microwave, better suited for the purpose.
Ice Cream Freezer	TBD	TBD	TBD	TBD
Basement
Basement Chest Freezer #1
Basement Chest Freezer #2
Basement Ice Cream Freezer
Basement Stand-up Freezer
Foundation/Walls	1966	2021	20	20		TBD		$16,000	Installed a new internal weeping tile system and sump pump in 2021. Assume that after 20 years, the system may need to be replaced (again). Painted basement walls with Liquid Rubber and Drylok in 2021. Hydrostatic pressure is causing a bulge to appear on the east wall (near the staircase). TBD cost to address in the 5-10 year window (as of 2021) unless movement/cracking makes the project more urgent.
Water Heater	2007	TBD	10	TBD					Need to confirm the age of the water heater.
Dehumidifier #1	2020	None	5	4	$330	$380	$420	$480
Dehumidifier #2	2021	None	5	5	$340	$380	$430	$490
Main Distribution Panel	1966
Tempering Valve	2020
UPS Batteries (Network)	2020
Basement Breaker Panel (RLP-2)	1966
Small Pavilion
Large Pavilion
Roof	2008	None	20	13		TBD			The roof is assumed to be original to pavilion construction in 2008.
Gas Grills	2007	2020	30	16	TBD	TBD	TBD	TBD	Lifespan is a guess. Installed in 2007 (assumed). Grills were largely rebuilt/refurbished in 2020. Replacement parts should keep them going for the foreseeable future. Maintenance costs are TBD.
Basketball and Tennis Courts
Basketball Poles	2018
Surface	Unknown	Unknown	5	None		$82,000
Pool
Cover	2016	None	TBD	TBD					Need to determine the expected lifetime. No replacement is planned in the 1-5 year term.
Diving Board	Unknown	2020
Lane Markers
Marcite	1966	Unknown	10	None	$100,000		$128,000		Pricing subject to further review; a budgetary estimate. The plan for 2022 replacement is being developed here. Assume some amount of marcite replacement is necessary every 10 years.
Slides	2015
Starting Block Anchors	2018
Underwater Lights	Unknown	Unknown	Varies	None	$6,600	$1,000	$1,000	$7,000	The proposal to retrofit pool lights is detailed here. $1,000 has been added to that cost to install new Aladdin rings during 2022. $2,000 covers potential repairs/replacements through 2036, at which point $7,000 has been estimated for the replacement of the LEDs (best guess lifespan is about 15 years).
Drain Grates	TBD	TBD
Grounds
Patio Set
Parking Lot	2000	2020	5	4	$14,400	$16,300	$18,500	$20,800	The asphalt parking lot was first installed in 2000. Maintenance is necessary every 5-7 years (largely subject to weather). Maintenace was known to have been performed in 2015 and 2020. Cost for 2025, 2030, 2035, and 2040 is based on the prior estimate (for 2020) with inflation.
Picnic Tables - Plastic
Picnic Tables - Wooden
Play Structure	2016
Shed	1986	2021
Water Gate Valve	2021
Volleyball Net	2021
Pool Deck
Fence	2014
Pump House
Acid Pump	2017
Boiler	2004	2021	10	TBD	$2,500	$25,000			It is difficult to say how long the pool heater should last. The plan (as of 2021) is to replace in 5-10 years. Multiple inspections and component replacements were made in 2020 and 2021. The heat exchanger was replaced somewhere around 2011 (exact year not noted). It is expected that some burners may need to be replaced in the next 5 years ($2,500 or less). Some references indicate that the pool heater may only last 10 years, but this is clearly subject to a number of variables.
Chlorinator Pump
GFCI Switches	2020
Filter Sand	2013	2021	10	2	TBD		TBD		The pool filter tank sand was last changed in 2013. For an outdoor pool, this generally should be done every 10 years (which can coincide with marcite replacement). The cost is pending. Sand was stirred in 2021.
Flow Meter (Bypass)
Flow Meter (Output)
Main Pump
Main Pump Motor	2016	None	10	5		$1,700		$2,200	The main pump motor is a 15 HP 230 VAC unit, as detailed here.
Piping (Post Pump)	2021
Piping (Pre Pump)
Piping (Surge Tank)
Probe (pH)	2020	2021	3	2	$140	$160	$180	$200	Typically, the pH probes are rated to last a single year. However, with proper usage, calibration and off-season storage, it's assumed they'll last 2-3 years.
Probe (ORP)	2020	2021	3	2	$220	$240	$280	$310	Typically, the ORP probes are rated to last a single year. However, with proper usage, calibration and off-season storage, it's assumed they'll last 2-3 years.
Sump Pump	2021	None	10	10			$300