Asset Registry
The asset registry was created by Sally Duffy and team, as part of the 2020 Capital Assessment Committee. From 2021 onward, it is to be regularly maintained by Building & Grounds and reviewed by the board as a whole.
Where possible, inflation is considered (using this calculator, for instance). Future investment is a "best guess" and is based upon past quotes or work, where possible.
| Item | Life Cycle (Years) | Required Future Investment |
Comment | ||||||
|---|---|---|---|---|---|---|---|---|---|
| Install Year |
Last Rehab Year |
Typical Useful |
Estimated Remaining (2021) |
1-5 Years |
5-10 Years |
10-15 Years |
15-20 Years | ||
| Clubhouse Building | |||||||||
| Awning | 1997 | 2020 | TBD | TBD | It appears (but has not been confirmed) that the awning was installed in 1997. The fabric material is assumed to be Sunbrella - which has a 10 year rated lifespan. However, 24 years later (as of 2021), it still looks good. The fabric was cleaned per manufacturer recommendations in 2020. No planned replacement until it is aesthetically necessary. | ||||
| Computer | 2021 | None | 5 | 5 | |||||
| Exit Signs | 2020 | ||||||||
| Gutters | Unknown | Unknown | 20 | None | TBD | Gutters are in disrepair (leaking) and should be replaced. The plan is for the 5-10 year window (as of 2021). Had quotes in 2020 - need to locate for reference. | |||
| Hand Dryers | 2007 | None | 25 | 13 | $800 | The existing units were installed in 2007. Lifespan is a guess. The cost is for two replacement units in 2032 ($300/ea in 2021 prices). Labor not included. | |||
| PA Amplifier | 2020 | None | 20 | 19 | $1,300 | The lifespan of the amplifier is based upon a lot of factors; 20 years is an educated guess. The biggest enemies to its longevity are excessive heat, dirt infiltration, and condensation. Keeping the amplifier cool and clean is critical. Often amplifiers fail due to their power supply capacitors failing; these may or may not be replaceable (the unit may be serviceable). The cost is an estimate, based upon the retail cost of the existing JBL CSMA 2120, plus inflation, in 2040. | |||
| Roof | 2014 | None | 20 | 13 | The assumption is that the clubhouse roof was replaced in 2014. | ||||
| Steel Doors | 1966 | Unknown | 30 | None | $7,000 | $8,000 | Propose replacing 2 restroom exterior doors (failing) and 3 interior restroom doors (men's and women's) 1-5 years. Propose replacing all others - 2 exterior doors and 2 interior doors in 10-15 years. | ||
| Showers | TBD | None | TBD | TBD | |||||
| Toilets | TBD | None | TBD | TBD | The installation date of the toilets is not known. NOTE: Toilet valves are a separate topic. | ||||
| Toilet Valves | 1966 | 2021 | 5 | 5 | $1,100 | $1,300 | $1,400 | $1,600 | Numerous toilet valves were replaced in 2021. Rebuild kits may work to a point; replacement is suggested after numerous rebuilds. |
| UPS Batteries (Front Desk) |
2020 | None | 3 | 2 | |||||
| Windows | |||||||||
| Snack Shack | |||||||||
| Refrigerator | 1997 | 2021 | 20 | None | $500 | $500 | $4,600 | The existing model is a True T-23, DOM: 1-May-1997. Last checked out by a refrigeration contractor in 2021. Setting aside $500 in 1-5 years and $500 in 5-10 years for repairs, replacement with another a True unit in 10-15 (unit will be nearly 40 years old). No known issues with the existing unit other than it is 24 years old (as of 2021), exceeding the expected lifespan. That said - given the seasonal use, it may last longer. A True unit is highly repairable (as long as the fundamentals such as the cabinet are sound). | |
| Stand-up Freezer | 2014 | 2021 | 20 | 13 | TBD | $4,100 | The existing model is a Supera F1R-1, DOM: 30-Mar-2014. Last checked out by a refrigeration contractor in 2021. The Supera brand is not well known/respected and may not last within the typical 15-20 year lifespan cited for commercial kitchen refrigeration units. Repair parts may not be available (Supera appears to be defunct). The estimated replacement cost is based upon an equivalent True unit. | ||
| Microwave #1 | 2016 | None | 5 | None | $400 | $500 | The existing model is a Sunbeam SGB8901. This is a residential unit, and is over-stressed by high duty cycle use. The average residential microwave is said to last 7 years - the estimate has been reduced to 5 as an estimate per the part-time heavy use. The estimated replacement cost is based upon the purchase of a commercial microwave, better suited for the purpose. | ||
| Microwave #2 | 2017 | None | 5 | None | $400 | $500 | The existing model is a Samsung MS11K3000AS. This is a residential unit, and is over-stressed by high duty cycle use. The average residential microwave is said to last 7 years - the estimate has been reduced to 5 as an estimate per the part-time heavy use. The estimated replacement cost is based upon the purchase of a commercial microwave, better suited for the purpose. | ||
| Ice Cream Freezer | TBD | TBD | TBD | TBD | |||||
| Basement | |||||||||
| Basement Chest Freezer #1 | |||||||||
| Basement Chest Freezer #2 | |||||||||
| Basement Ice Cream Freezer | |||||||||
| Basement Stand-up Freezer | |||||||||
| Foundation/Walls | 1966 | 2021 | 20 | 20 | TBD | $16,000 | Installed a new internal weeping tile system and sump pump in 2021. Assume that after 20 years, the system may need to be replaced (again). Painted basement walls with Liquid Rubber and Drylok in 2021. Hydrostatic pressure is causing a bulge to appear on the east wall (near the staircase). TBD cost to address in the 5-10 year window (as of 2021) unless movement/cracking makes the project more urgent. | ||
| Water Heater | 2007 | TBD | 10 | TBD | Need to confirm the age of the water heater. | ||||
| Dehumidifier #1 | 2020 | None | 5 | 4 | $330 | $380 | $420 | $480 | |
| Dehumidifier #2 | 2021 | None | 5 | 5 | $340 | $380 | $430 | $490 | |
| Main Distribution Panel | 1966 | ||||||||
| Tempering Valve | 2020 | ||||||||
| UPS Batteries (Network) | 2020 | ||||||||
| Basement Breaker Panel (RLP-2) | 1966 | ||||||||
| Small Pavilion | |||||||||
| Large Pavilion | |||||||||
| Roof | 2008 | None | 20 | 13 | TBD | The roof is assumed to be original to pavilion construction in 2008. | |||
| Gas Grills | 2007 | 2020 | 30 | 16 | TBD | TBD | TBD | TBD | Lifespan is a guess. Installed in 2007 (assumed). Grills were largely rebuilt/refurbished in 2020. Replacement parts should keep them going for the foreseeable future. Maintenance costs are TBD. |
| Basketball and Tennis Courts | |||||||||
| Basketball Poles | 2018 | ||||||||
| Surface | Unknown | Unknown | 5 | None | $82,000 | ||||
| Pool | |||||||||
| Cover | 2016 | None | TBD | TBD | Need to determine the expected lifetime. No replacement is planned in the 1-5 year term. | ||||
| Diving Board | Unknown | 2020 | |||||||
| Drain Grates | TBD | TBD | TBD | TBD | Drain grates have an expiration date. Likely to be replaced with marcite, if necessary. | ||||
| Guard Stands | |||||||||
| Guard Umbrellas | |||||||||
| Handrails | |||||||||
| Ladders | |||||||||
| Lane Markers | |||||||||
| Marcite | 1966 | Unknown | 10 | None | $100,000 | $128,000 | Pricing subject to further review; a budgetary estimate. The plan for 2022 replacement is being developed here. Assume some amount of marcite replacement is necessary every 10 years. | ||
| Safety Ropes | |||||||||
| Slides | 2008 | 2020 | 20 | 7 | $10,200 | The south slide is an SR Smith TurboTwister, the north slide is an SR Smith Typhoon. The replacement cost for each is $4,000 and $2,900 based on average 2021 online pricing. The installation date of the existing slides is not known; a serial number that suggests 2008 appears on the Typhoon. Both slides are showing signs of deterioration (superficial cracking as of 2021) and are targeted for replacement within 5-10 years. Epoxy patching will be used in the meantime. The replacement cost is estimated for 2028 and includes $2,000 for labor. The listed lifespan is an estimate, and based upon this target date. | |||
| Starting Block Anchors | 2018 | ||||||||
| Underwater Lights | Unknown | Unknown | Varies | None | $6,600 | $1,000 | $1,000 | $7,000 | The proposal to retrofit pool lights is detailed here. $1,000 has been added to that cost to install new Aladdin rings during 2022. $2,000 covers potential repairs/replacements through 2036, at which point $7,000 has been estimated for the replacement of the LEDs (best guess lifespan is about 15 years). |
| Grounds | |||||||||
| Patio Set | |||||||||
| Parking Lot | 2000 | 2020 | 5 | 4 | $14,400 | $16,300 | $18,500 | $20,800 | The asphalt parking lot was first installed in 2000. Maintenance is necessary every 5-7 years (largely subject to weather). Maintenace was known to have been performed in 2015 and 2020. Cost for 2025, 2030, 2035, and 2040 is based on the prior estimate (for 2020) with inflation. |
| Picnic Tables (Plastic) | |||||||||
| Picnic Tables (Wooden) | Unknown | 2021 | Unknown | Unknown | $100 | $110 | $130 | $150 | Outright replacement of the wooden picnic tables (7 on the property as of 2021) is not anticipated. Instead, periodic wood/hardware replacement, along with stripping/painting should keep the tables in good working order. Predicting the cost of maintenance is difficult, given the volatile cost of lumber. Assume $100 every 5 years, adjusted for inflation. |
| Play Structure | 2016 | None | 20 | 15 | TBD | TBD | The present Miracle Recreation play structure (and swing sets) were installed in 2016. Miracle recommends playground updates every 8-10 years; playgrounds can last 10-20 or more years dependent upon weather and usage. An estimated replacement date of 20 years is given, though the equipment may last longer. Regular inspections must be performed. Assume some maintenance cost within 5-10 years (from 2021). | ||
| Privacy Fence | 2021 | None | TBD | TBD | Installed in 2020, minor repairs in 2021. | ||||
| Shed | 1986 | 2021 | |||||||
| Water Gate Valve | 2021 | None | 40 | 40 | The prior gate valve lasted about 40 years before showing issues; it is assumed that the new gate valve will have a similar lifespan. No planned maintenance or replacement prior to 2061. | ||||
| WiFi APs | 2020 | None | 5 | 4 | $380 | $420 | $480 | $540 | The present APs were installed in 2020 and are fully supported as of 2021. An estimated life of 5 years is given, largely due to the likelihood that the product will go EOL by then. 2 of the 3 APs are mounted outdoors, and the 3rd exists in a non-climate controlled building (clubhouse). The APs are powered year-round to help drive off potential internal condensation. Still, exposure may reduce their lifespan. If the product is still supported after the 5-year mark (2025), and the units are functional, an evaluation of the performance vs. a replacement should be considered. The replacement cost in 2021 is $125/ea (3 units). A replacement cycle of 5 years is assumed (units may remain in service longer). |
| Volleyball Net | 2021 | None | 5 | 5 | $220 | $250 | $280 | The decision to purchase a more durable volleyball net in 2021 appears to have been a good one; the net held up well for the whole season (versus cheaper nets that had to be replaced sometimes multiple times per season). A lifespan of 5 years is anticipated, as UV will eventually break down the vinyl. The existing net is a VolleyballUSA HD2. Replacement cost is $200, adjusted for inflation on a 5 year interval. | |
| Pool Deck | |||||||||
| Chairs | Varies | TBD | TBD | TBD | TBD | TBD | TBD | TBD | Some regular chairs are in need of repair/replacement. As of the manager's last accounting in 2021, of the 29 regular chairs, 9 are in need of repair. Numbers to be confirmed. A plan should be formed to begin staged replacement. Coordination with other area clubs may be cost beneficial. |
| Fence | 2014 | ||||||||
| Lounges | Varies | TBD | TBD | TBD | TBD | TBD | TBD | TBD | A significant number of the lounge chairs are in need of repair/replacement. As of the manager's last accounting in 2021, of the 187 lounge chairs, 6 are not usable. A significant number of the others are worn and should be replaced in the near future. Numbers to be confirmed. A plan should be formed to begin staged replacement. Coordination with other area clubs may be cost beneficial. |
| Pump House | |||||||||
| Acid Pump | 2017 | Unknown | 10 | 6 | The acid pump is a Stenner 45M5. The replacement cost in 2021 is about $400. | ||||
| Boiler | 2004 | 2021 | 10 | TBD | $2,500 | $25,000 | It is difficult to say how long the pool heater should last. The plan (as of 2021) is to replace in 5-10 years. Multiple inspections and component replacements were made in 2020 and 2021. The heat exchanger was replaced somewhere around 2011 (exact year not noted). It is expected that some burners may need to be replaced in the next 5 years ($2,500 or less). Some references indicate that the pool heater may only last 10 years, but this is clearly subject to a number of variables. | ||
| Chlorinator Pump | 2013 | 2021 | 10 | 2 | $300 | $540 | The chlorinator pump appears to be original to the chlorinator install (about 2013). The shaft seal was replaced in 2021. Prior to that, the shaft seal (and faceplate) were replaced in 2018. Given the recent repair interval, and overall physical appearance of the motor, replacement is recommended at the 10 year mark (within the 8-15 year recommended window). It is a bit difficult to judge how long it may last, as it operates at a relatively low duty cycle, but is exposed to super-chlorinated water and vapors. The existing motor is a Hayward Century SP1515-Z-1-EFTC 1.5 HP pool pump. The estimated replacement cost is $300. Shaft seal replacement (parts and labor) cost has been about $100. | ||
| GFCI Switches | 2020 | ||||||||
| Filter Sand | 2013 | 2021 | 10 | 2 | TBD | TBD | The pool filter tank sand was last changed in 2013. For an outdoor pool, this generally should be done every 10 years (which can coincide with marcite replacement). The cost is pending. Sand was stirred in 2021. | ||
| Flow Meter (Bypass) | |||||||||
| Flow Meter (Output) | |||||||||
| Main Pump | 1995 | Unknown | 30 | Unknown | The installation date of the pump is not known; estimated to be from the mid-'90s based on word of mouth. The impeller and seals should be replaced every 20-40 years; it is likely due for maintenance soon. | ||||
| Main Pump Motor | 2016 | None | 10 | 5 | $1,700 | $2,200 | The main pump motor is a 15 HP 230 VAC unit, as detailed here. | ||
| Piping (Post Pump) | 2021 | ||||||||
| Piping (Pre Pump) | |||||||||
| Piping (Surge Tank) | |||||||||
| Probe (pH) | 2020 | 2021 | 3 | 2 | $140 | $160 | $180 | $200 | Typically, the pH probes are rated to last a single year. However, with proper usage, calibration and off-season storage, it's assumed they'll last 2-3 years. The cost of calibration reagent(s) are not included here, though should be considered with the chemical costs. |
| Probe (ORP) | 2020 | 2021 | 3 | 2 | $220 | $240 | $280 | $310 | Typically, the ORP probes are rated to last a single year. However, with proper usage, calibration and off-season storage, it's assumed they'll last 2-3 years. |
| Roof | Unknown | 2021 | 20 | Unknown | TBD | The date of installation is not known. Repairs to the roof were made in 2021 to address a leak around the exhaust fan. The roofer noted that 3 layers are present - this may result in added labor/disposal cost. The roof is in serviceable condition for now (2021). Plan on replacement in 10 years. | |||
| Sump Pump | 2021 | None | 10 | 10 | $300 | ||||