Board Building and Grounds: Difference between revisions
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The Building and Grounds volunteers are responsible for maintaining and improving the club's structures, systems, and grounds. This can be a demanding (but rewarding) role. Each position has a two-year term, with elections occurring during alternating years (to ensure overlap). | The Building and Grounds volunteers are responsible for maintaining and improving the club's structures, systems, and grounds. This can be a demanding (but rewarding) role. Each position has a two-year term, with elections occurring during alternating years (to ensure overlap). | ||
<i>This description is a work-in-progress and will be updated regularly | <i>This description is a work-in-progress and will be updated regularly.</i> | ||
==Job Description== | ==Job Description== | ||
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* Attend monthly board meetings (minimum 80%). | * Attend monthly board meetings (minimum 80%). | ||
* Monitor budget specific to the upkeep and maintenance of the pool and grounds. | * Monitor budget specific to the upkeep and maintenance of the pool and grounds. | ||
== Onboarding == | == Onboarding == | ||
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== Pre-Season Tasks == | == Pre-Season Tasks == | ||
=== Mid to Late | === Mid to Late February: Purchase Pool Chemicals === | ||
* Take inventory of existing chemicals. | * Take inventory of existing chemicals. | ||
* Update and review prior years' orders and usage where possible to estimate the needs for the upcoming year. While it is difficult to know our exact needs - ordering | * Update and review prior years' orders and usage where possible to estimate the needs for the upcoming year. This is tracked on the [[Chemical Orders]] page. While it is difficult to know our exact needs - ordering stock for the high side of average use can save us money. Take advantage of early buy discounts (if applicable) and minimize subsequent order delivery charges. | ||
A new (Taylor) test kit is always required for the season. | A new (Taylor) test kit is always required for the season. A large quantity of Accutabs (calcium hypochlorite) and hydrochloric (muriatic) acid will be required. To a lesser extent (depending upon existing inventory), we will need calcium chloride, sodium bicarbonate, and stabilizer. A new (Taylor) test kit is always required for the season. | ||
=== Late March to Early April: Water and Pool Opening === | === Late March to Early April: Water and Pool Opening === | ||
Opening day for members is typically scheduled for the Thursday before Memorial Day ( | Opening day for members is typically scheduled for the Thursday before Memorial Day (the last Monday in May). | ||
* Request water meter installation via the City of Livonia. The city installs approximately 1,500 seasonal meters, so request early. Typically, meter installation begins in late March. | * Request water meter installation via the City of Livonia. The city installs approximately 1,500 seasonal meters, so request early. Typically, meter installation begins in late March. | ||
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** We will open the water valves, supplying the clubhouse and pump house at this time. To avoid flooding, multiple valves and pipe assemblies <u>must</u> be re-assembled before this to avoid flooding. | ** We will open the water valves, supplying the clubhouse and pump house at this time. To avoid flooding, multiple valves and pipe assemblies <u>must</u> be re-assembled before this to avoid flooding. | ||
** During the opening, the cover will be removed, folded, and placed on the deck. It is the responsibility of B&G to move and store it in the shed. | ** During the opening, the cover will be removed, folded, and placed on the deck. It is the responsibility of B&G to move and store it in the shed. | ||
* Lubricate the pump motor using the grease gun located in the pump house. | * Lubricate the pump motor using the grease gun located in the pump house. Follow [[Pool Main Pump Motor#Lubrication|this procedure]]. | ||
* Clean, [[Probe Calibration|calibrate]], install and verify proper operation of the pH and ORP probes. Probes are expected to last 1-3 years between replacement. | * Clean, [[Probe Calibration|calibrate]], install and verify proper operation of the pH and ORP probes. Probes are expected to last 1-3 years between replacement. | ||
* Unplug sump pump discharge line heat tapes (optional). | * Unplug sump pump discharge line heat tapes (optional). | ||
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== Off-Season Tasks == | == Off-Season Tasks == | ||
During the off-season, | During the off-season, visiting the club and walking the grounds are important tasks. Look for: | ||
* Water in the clubhouse basement or lower level of the pump house. Verify that the sump pumps and heat tape are functional (particularly in the cold months). | * Water in the clubhouse basement or lower level of the pump house. Verify that the sump pumps and heat tape are functional (particularly in the cold months). | ||
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== Hiring Contractors == | == Hiring Contractors == | ||
Generally, the preference is to "hire within" and utilize the members' skills to complete work. However, some tasks require licensed professionals and/or are outside the members' capabilities. | |||
All work should be approved by the board (or a subset of the board, where appropriate) before project kick-off. For large projects (particularly those above $1,500), we should obtain three bids. This is subject to the board's discretion; some jobs may require hiring a specific contractor, for instance. | All work should be approved by the board (or a subset of the board, where appropriate) before project kick-off. For large projects (particularly those above $1,500), we should obtain three bids. This is subject to the board's discretion; some jobs may require hiring a specific contractor, for instance. | ||